ADMINISTRATIVE OFFICER

Full Time, onsite
Air National Guard Units
Meridian, United States of America

$ 88,621 - $ 115,213 / month

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As a ADMINISTRATIVE OFFICER, GS-0341-12, you will serve as the Executive Officer to the Group Commander; or as the Executive Officer to the ASUS Commander. This includes day-to-day administrative support to the support function. Exercises responsibility for planning, scheduling, and controlling the delivery of a variety of services to support an Air Support Squadron (ASUS) and/or an Air Operations Center (AOC) augmentation unit. Oversees the activities of the Group or ASUS program managers for resources, training, logistics, personnel, and support services. Serves as oversight authority and technical advisor for all group administrative and personnel matters. Incumbent addresses and resolves numerous atypical and unrelated problems requiring a comprehensive knowledge of functions and responsibilities of different elements of the Group or ASUS and a thorough familiarity with regulatory material pertinent to the operations and activities involved. Due to the unique mission of the cNAF, this PD cannot be used in any other organization. This position is located in the Air National Guard (ANG), Component Numbered Air Force (cNAF), Air Operations Group (AOG) and Air Support Squadron (ASUS).

-- Incumbent provides coordinative big-picture managerial direction to the subordinate program managers of such varied and key unit activities as: Orderly Room, Deployment Management, Logistics, Education and Training, Military Personnel, and Information Management functions. Exercises responsibility for establishing and maintaining a high level of combat readiness for personnel assigned to augment an ASUS or Air Operations Center by coordinating and ensuring that all individual deployability requirements are fulfilled. Coordinates unit participation in JCS- and MAJCOM-sponsored exercises, deployments, and such contingencies as augmentation of the State HQ Joint Emergency Operations Center.

-- Coordinates with the Military Personnel Office, Group Training Office, Information Management, Logistics Readiness and Plans, Safety, Readiness, Combat Arms Training, Visual Information, unit Supply, Office of the Chaplain, Legal Office, and (when the group is the host unit) Base Clinic. Incumbent plans, develops and publishes mission support policies and procedures within the established parameters set by higher command echelons. Manages readiness and support functions and branches to ensure timely, effective, and complete delivery of all mission support requirements. Personally and through subordinate program managers, the incumbent exercises the assigned responsibilities for: (1) developing and executing Support and Readiness annexes to USAF, Combatant Command, Coalition, Numbered Air Force (NAF) and MAJCOM operating plans; and (2) establishing and maintaining a high level of combat readiness for assigned unit personnel by: (a) ensuring the currency of individual training status; (b) directly coordinating unit participation in Combatant Command, MAJCOM and coalition and NAF sponsored exercises, deployments and contingencies; and (c) obtaining resources to support such operations.

-- Serves as group resource advisor and Chief Financial Officer for the Group or ASUS; oversees the preparation of budgets estimates and implementation of financial plans; manages multiple financial and workday accounts; and reconciles account balances to Wing Comptroller financial statements. Coordinates directly with the Wing-level Financial Manager on all matters relating to the planning and execution of the unit Group or ASUS budget. These matters include such items as: contributing to the establishment of financial district policy as a member of the Financial Working Group; justifying and obtaining any funds needed to execute unit requirements not funded through the initial baseline budget allocation; assisting in the assessment of the AOC Weapons System equipment suite annual sustainment requirements, and managing and controlling the execution of specifically allocated funds; researching and resolving discrepancies that arise during the reconciliation of unit account balances to the Wing Financial statement; and re-distributing allocated workdays and funds to cover mission-driven fluctuations in unit expenditures. Regularly keeps the Commander and the other directors abreast of current status of unit funds. Incumbent exercises co-approval authority for all travel order and funding expenditure requests involving unit funds. Acts as unit focal point and the Commander's advisor for the Government Purchase Card (GPC) and Government Travel Card regulations, policies and procedures.

-- Performs other duties as assigned.

Requirements

Conditions of Employment

MILITARY REQUIREMENTS:

Military Grades: O1-O4

Participation in direct deposit is mandatory.

For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed.

For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within one year of appointment.

CONDITIONS OF EMPLOYMENT & NOTES:

1. Must be able to obtain and maintain the appropriate security clearance of the position.

2. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.

3. Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.

4.Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.

5. The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

6. Wear of the military uniform is MANDATORY.

Qualifications

GENERAL EXPERIENCE: Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: Must have at least 36 months experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions. Experience preparing reports, plans, policies and various correspondence. Experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources. Experience utilizing the organization, its mission and the organizational staff procedures. Experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs. Experience developing the mission and work processes of programs throughout the military organization and multi-level agencies. Experience in analytical and investigative techniques.

If your resume does not include a narrative description of how you meet the GENERAL, SPECIALIZED experiences, and OTHER requirements, you may lose consideration for this position. Ensure that the Questionnaire is completed online in Application Manager.

NOTES TO CANDIDATES:

a. Situations of inversion of military rank are not permitted, i.e., a military technician may not be militarily senior to his or her full-time supervisor.

b. Candidates may be screened and evaluated on military attributes directly related to the compatible military position required to be assigned into, such as, but not limited to, military bearing, leadership, or ability to work with others (teamwork) in a military environment.

c. Include any volunteer work experience in your resume. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

d. Final selection will be based upon qualifications, suitability, and available manpower resources.

e. This employer will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.

f. Multiple vacancies may be filled from this announcement.

g. If this announcement results in a temporary promotion for the selectee, it may become permanent at any time without further competition dependent on funding and manpower requirements.

Education

There is no substitution for education.

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ().

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.