Accounts Payable Specialist

Position Summary

As a Marsden Services Accounts Payable Entry Specialist, you are responsible for the accurate and timely processing of invoices. This includes researching and resolving discrepancies to ensure all deadlines are met. This role supports assigned operating group(s) and works directly with management to ensure that proper accounting procedures are followed for the purchasing and payment of goods/services.

Core Responsibilities

• Process Non-Purchase Order Invoices
• Process Purchase Order Invoices (PO Matching)
• Review all invoices for appropriate documentation and approval prior to payment
• Allocate expenses to accounts and cost centers by analyzing each invoice
• Sort and distribute incoming mail/email
• Prioritize invoices according to payment terms
• Ability to self-assess invoices needed sales tax
• Prepare month end accruals for invoices unprocessed and/or waiting for approvals
• Respond to all internal and external customer inquiries timely and accurately – escalating to management as needed
• Reconcile vendor statements, research and correct discrepancies
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Participate in department project and company initiatives as required

Skills Required

• Ability to perform in a dynamic ever-changing environment
• High level of commitment/ownership to deliver excellent results
• Exceptional interpersonal, written, and verbal communication skills
• Commitment to self-accountability, collaboration, and teamwork
• Commitment to service excellence
• Strong problem-solving skills, attention to detail, documentation, research and resolution and data analysis
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Strong ability/experience working directly with field operations and vendors

Software Experience Required

• Microsoft Office Suite

Software Experience Preferred

• Great Plains (or similar ERP system(s))

• Paramount

Education and Experience Required

• 1-2 years of experience in Accounts Payable

• 2-year degree in Accounting or related area of study or equivalent combination of experience and education

• Experience working in a decentralized, multi-state organization

Education and Experience Preferred

• 4+ years of experience in Accounts Payable

• 4-year degree in Accounting or related area of study

Position Type/Expected Hours of Work

Hybrid. Hours and workdays are typically Monday – Friday, regular business hours, with occasional extended hours during critical deadline periods.

Business Conduct

• Commitment to behave in compliance with the company’s values and Code of Conduct

• Build a culture of work safety and leads by example with one's own safe behavior

• Treat co-workers with respect and approaches conflict with positive intent and professionalism

• Understand current processes and support/champion changes to support continuous improvement

• Ensures one's own compliance with the company's published Operations Standards

EEO Statement

Marsden Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, creed, ancestry, sexual or affectional orientation, marital or veteran status, color, religion, sex, national origin, age, disability, genetics, status with regard to public assistance or any characteristic protected under federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Position Summary

As a Marsden Services Accounts Payable Entry Specialist, you are responsible for the accurate and timely processing of invoices. This includes researching and resolving discrepancies to ensure all deadlines are met. This role supports assigned operating group(s) and works directly with management to ensure that proper accounting procedures are followed for the purchasing and payment of goods/services.

Core Responsibilities

• Process Non-Purchase Order Invoices
• Process Purchase Order Invoices (PO Matching)
• Review all invoices for appropriate documentation and approval prior to payment
• Allocate expenses to accounts and cost centers by analyzing each invoice
• Sort and distribute incoming mail/email
• Prioritize invoices according to payment terms
• Ability to self-assess invoices needed sales tax
• Prepare month end accruals for invoices unprocessed and/or waiting for approvals
• Respond to all internal and external customer inquiries timely and accurately – escalating to management as needed
• Reconcile vendor statements, research and correct discrepancies
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Participate in department project and company initiatives as required

Skills Required

• Ability to perform in a dynamic ever-changing environment
• High level of commitment/ownership to deliver excellent results
• Exceptional interpersonal, written, and verbal communication skills
• Commitment to self-accountability, collaboration, and teamwork
• Commitment to service excellence
• Strong problem-solving skills, attention to detail, documentation, research and resolution and data analysis
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Strong ability/experience working directly with field operations and vendors

Software Experience Required

• Microsoft Office Suite

Software Experience Preferred

• Great Plains (or similar ERP system(s))

• Paramount

Education and Experience Required

• 1-2 years of experience in Accounts Payable

• 2-year degree in Accounting or related area of study or equivalent combination of experience and education

• Experience working in a decentralized, multi-state organization

Education and Experience Preferred

• 4+ years of experience in Accounts Payable

• 4-year degree in Accounting or related area of study

Position Type/Expected Hours of Work

Hybrid. Hours and workdays are typically Monday – Friday, regular business hours, with occasional extended hours during critical deadline periods.

Business Conduct

• Commitment to behave in compliance with the company’s values and Code of Conduct

• Build a culture of work safety and leads by example with one's own safe behavior

• Treat co-workers with respect and approaches conflict with positive intent and professionalism

• Understand current processes and support/champion changes to support continuous improvement

• Ensures one's own compliance with the company's published Operations Standards

EEO Statement

Marsden Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, creed, ancestry, sexual or affectional orientation, marital or veteran status, color, religion, sex, national origin, age, disability, genetics, status with regard to public assistance or any characteristic protected under federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.