Executive Assistant

About Our Client

Our client is a health tech company that brings value-based care to the masses. They help employers deliver a memorable patient experience, immediately lower healthcare costs, and drive better outcomes and achieve this through the power of technology and human-centered design. Since launching in 2014, they’ve partnered with Fortune 500 employers and top hospitals across the nation. They’ve been recognized by Harvard Business School and featured in TechCrunch, The Los Angeles Times, Washington Post, and Modern Healthcare. They believe they’re only scratching the surface of their opportunity and they’re looking for incredible people like you to help them realize their full impact.

About The Role

The company, a digital health innovator focused on eliminating surprise medical bills and improving care quality, is seeking an Executive Assistant. The role involves supporting the executive team (70%) and contributing to hiring and people operations (30%). Ideal candidates are highly organized, proactive, and excited to help scale a mission-driven startup. The EA will report to the VP of People and collaborate with executives, Talent Acquisition, and People teams to enhance the employee and candidate experience.

You’re excited about this opportunity because you will...

Executive Assistance

• Provide executive assistance support to entire C-team (largely dedicated to CEO and Chief Commercial Officer), including managing complex calendaring, travel planning and expenses, and meeting coordination
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-ups
• Craft and deliver internal and external communications on behalf of the executive team
• Drive special projects, presentations, and research to support executive priorities
• Support logistics for Board meetings and investor communications as needed
• Track and coordinate key company milestones, executive deadlines, and priorities

People Experience Coordination

• Coordinate scheduling of interviews, ensuring a seamless experience for candidates and interviewers
• Communicate proactively with candidates regarding interview logistics, status updates, and next steps
• Assist in onboarding new hires, including documentation collection, HR system setup, and first-day logistics
• Help coordinate employee engagement initiatives, such as team events and recognition programs
• Provide project management and communications support to the People & Talent team on strategic initiatives

You’re excited because…

• You have prior experience supporting a C-suite executive, CEO preferred, at a growth-stage startup
• You have been exposed to and have a keen interest in the broader People space
• Excellent organizational and multitasking skills with a keen eye for detail
• You enjoy solving problems and are eager to propose solutions and new ideas
• You are able to handle sensitive and confidential information with professionalism and discretion
• Enthusiastic, team-oriented, and eager to learn
• Entrepreneurial and resourceful — As a valued member of a close knit, high growth company, you need to be able to find creative ways to make a big impact quickly and without much direction.
• Experience handling deadlines, keeping many balls in the air, and prioritizing work in a fast-paced, dynamic environment.
• Passion for collaborating cross-functionally with sales, operations, client success, data, and product teams to ideate, complete projects, and drive impactful results.

Why you’ll love working with them...

• The team is a hard-working, humble, and compassionate group motivated to solve the hard problems in healthcare today. You’ll work with talented, experienced co-workers from various impressive backgrounds. They believe in using data to inform decisions, technology to make jobs easier, and creative thinking to pave the future.
• They are working with some of the most recognized and esteemed names in the country. Top hospitals like Johns Hopkins, Mayo Clinic, Stanford Health Care, Scripps Health, and Rush Health have joined their platform. Employers who use their benefit include US Foods, United Airlines, and large public sector organizations like the self-insured schools of California, and the State of Maine.
• They empower team members to be autonomous and provide a collaborative environment where you get support and healthy feedback. You can bring your authentic self to work every day and are encouraged to help others do the same.
• They carve out time to let go of work to celebrate successes and have fun. It's a remote-first company with employees all over the United States and two office locations in San Francisco and Chicago. They support their employees during the work day and beyond with flexible working hours, generous time off, paid parental leave, and opportunities to connect with coworkers both virtually and in-person.
• They embrace the team’s diversity of thought, experience, and interests and know that doing so makes them stronger as a company. There is an active employee-led Diversity, Equity, Inclusion, and Justice (DEIJ) committee and several employee resource groups (ERGs). The ERGS help employees build stronger connections through social, educational, and community activities.
• You’ll feel proud that the work you do each day directly impacts people’s lives in big and meaningful ways.

Other benefits:

• Stock option plan
• Flexible schedules and remote work
• Chicago and San Francisco offices available
• Self-managed vacation days, within reason
• Paid parental leave
• Health, vision, and dental insurance
• 401K retirement plan

This is full time position, the salary range for this role is $80,000 - $100,000 depending on level of experience and geographic location. This role is 100% remote, with a preference for candidates in PT, MT, or CT timezones.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”

About Our Client

Our client is a health tech company that brings value-based care to the masses. They help employers deliver a memorable patient experience, immediately lower healthcare costs, and drive better outcomes and achieve this through the power of technology and human-centered design. Since launching in 2014, they’ve partnered with Fortune 500 employers and top hospitals across the nation. They’ve been recognized by Harvard Business School and featured in TechCrunch, The Los Angeles Times, Washington Post, and Modern Healthcare. They believe they’re only scratching the surface of their opportunity and they’re looking for incredible people like you to help them realize their full impact.

About The Role

The company, a digital health innovator focused on eliminating surprise medical bills and improving care quality, is seeking an Executive Assistant. The role involves supporting the executive team (70%) and contributing to hiring and people operations (30%). Ideal candidates are highly organized, proactive, and excited to help scale a mission-driven startup. The EA will report to the VP of People and collaborate with executives, Talent Acquisition, and People teams to enhance the employee and candidate experience.

You’re excited about this opportunity because you will...

Executive Assistance

• Provide executive assistance support to entire C-team (largely dedicated to CEO and Chief Commercial Officer), including managing complex calendaring, travel planning and expenses, and meeting coordination
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-ups
• Craft and deliver internal and external communications on behalf of the executive team
• Drive special projects, presentations, and research to support executive priorities
• Support logistics for Board meetings and investor communications as needed
• Track and coordinate key company milestones, executive deadlines, and priorities

People Experience Coordination

• Coordinate scheduling of interviews, ensuring a seamless experience for candidates and interviewers
• Communicate proactively with candidates regarding interview logistics, status updates, and next steps
• Assist in onboarding new hires, including documentation collection, HR system setup, and first-day logistics
• Help coordinate employee engagement initiatives, such as team events and recognition programs
• Provide project management and communications support to the People & Talent team on strategic initiatives

You’re excited because…

• You have prior experience supporting a C-suite executive, CEO preferred, at a growth-stage startup
• You have been exposed to and have a keen interest in the broader People space
• Excellent organizational and multitasking skills with a keen eye for detail
• You enjoy solving problems and are eager to propose solutions and new ideas
• You are able to handle sensitive and confidential information with professionalism and discretion
• Enthusiastic, team-oriented, and eager to learn
• Entrepreneurial and resourceful — As a valued member of a close knit, high growth company, you need to be able to find creative ways to make a big impact quickly and without much direction.
• Experience handling deadlines, keeping many balls in the air, and prioritizing work in a fast-paced, dynamic environment.
• Passion for collaborating cross-functionally with sales, operations, client success, data, and product teams to ideate, complete projects, and drive impactful results.

Why you’ll love working with them...

• The team is a hard-working, humble, and compassionate group motivated to solve the hard problems in healthcare today. You’ll work with talented, experienced co-workers from various impressive backgrounds. They believe in using data to inform decisions, technology to make jobs easier, and creative thinking to pave the future.
• They are working with some of the most recognized and esteemed names in the country. Top hospitals like Johns Hopkins, Mayo Clinic, Stanford Health Care, Scripps Health, and Rush Health have joined their platform. Employers who use their benefit include US Foods, United Airlines, and large public sector organizations like the self-insured schools of California, and the State of Maine.
• They empower team members to be autonomous and provide a collaborative environment where you get support and healthy feedback. You can bring your authentic self to work every day and are encouraged to help others do the same.
• They carve out time to let go of work to celebrate successes and have fun. It's a remote-first company with employees all over the United States and two office locations in San Francisco and Chicago. They support their employees during the work day and beyond with flexible working hours, generous time off, paid parental leave, and opportunities to connect with coworkers both virtually and in-person.
• They embrace the team’s diversity of thought, experience, and interests and know that doing so makes them stronger as a company. There is an active employee-led Diversity, Equity, Inclusion, and Justice (DEIJ) committee and several employee resource groups (ERGs). The ERGS help employees build stronger connections through social, educational, and community activities.
• You’ll feel proud that the work you do each day directly impacts people’s lives in big and meaningful ways.

Other benefits:

• Stock option plan
• Flexible schedules and remote work
• Chicago and San Francisco offices available
• Self-managed vacation days, within reason
• Paid parental leave
• Health, vision, and dental insurance
• 401K retirement plan

This is full time position, the salary range for this role is $80,000 - $100,000 depending on level of experience and geographic location. This role is 100% remote, with a preference for candidates in PT, MT, or CT timezones.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”