Executive Assistant
Firm Overview:
CRGA Design is a comprehensive architecture, interior design, and planning firm dedicated to the practice of healthcare facility design. With over 40 years of experience in the industry, we partner with many major healthcare systems and maintain long-standing relationships with our clients built on trust and success. Our team is comprised of driven and passionate professionals who work in a collaborative setting to provide clients with effective and environmentally friendly healthcare solutions.
Position Overview:
CRGA Design is seeking a full-time Executive Assistant to directly support our two firm leaders. If you are an organized and detail-oriented individual with a passion for people, this is the position for you. Responsibilities include but are not limited to:
· Act as the point of contact between the executives and internal/external clients
· Manage all forms of communications
· Handle requests and queries appropriately
· Arrange meetings and appointments and provide reminders
· Make travel arrangements
· Monitor office supplies
· Produce reports, presentations and briefs
· Maintain an efficient documentation and filing system
Requirements and Skills:
· Proven experience as an Executive Administrative Assistant or as a Senior Executive Assistant
· Strong attention to detail and accuracy
· Strong organizational skills and ability to work independently
· Full comprehension of office management systems and procedures
· Excellent knowledge of MS Office
· Experience with client contract development is a plus
· Excellent communication skills, both written and oral
· Exemplary planning and time management skills
· Up to date with advancements in office technologies and applications
· Ability to multitask and prioritize daily workload
· High level verbal and written communication skills
· Discretion and confidentiality
Firm Overview:
CRGA Design is a comprehensive architecture, interior design, and planning firm dedicated to the practice of healthcare facility design. With over 40 years of experience in the industry, we partner with many major healthcare systems and maintain long-standing relationships with our clients built on trust and success. Our team is comprised of driven and passionate professionals who work in a collaborative setting to provide clients with effective and environmentally friendly healthcare solutions.
Position Overview:
CRGA Design is seeking a full-time Executive Assistant to directly support our two firm leaders. If you are an organized and detail-oriented individual with a passion for people, this is the position for you. Responsibilities include but are not limited to:
· Act as the point of contact between the executives and internal/external clients
· Manage all forms of communications
· Handle requests and queries appropriately
· Arrange meetings and appointments and provide reminders
· Make travel arrangements
· Monitor office supplies
· Produce reports, presentations and briefs
· Maintain an efficient documentation and filing system
Requirements and Skills:
· Proven experience as an Executive Administrative Assistant or as a Senior Executive Assistant
· Strong attention to detail and accuracy
· Strong organizational skills and ability to work independently
· Full comprehension of office management systems and procedures
· Excellent knowledge of MS Office
· Experience with client contract development is a plus
· Excellent communication skills, both written and oral
· Exemplary planning and time management skills
· Up to date with advancements in office technologies and applications
· Ability to multitask and prioritize daily workload
· High level verbal and written communication skills
· Discretion and confidentiality