Administrative Assistant

Full Time, onsite
State of Florida
Tallahassee, United States of America

Salary undisclosed

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Job Title Administrative Assistant

Salary See Position Description

Job Type Salaried Full-Time

Location Tallahassee, Florida

Office H Office of Administration & Professional Dev

General Summary

This is independent work coordinating a variety of administrative tasks in support of the Office of Administration & Professional Development.

FINANCIAL DISCLOSURE: Pursuant to sections 112.3144 and 112.3145, F.S., this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

Administration

Answers and resolves internal and external telephone inquiries.
Greets and directs visitors in a friendly, professional manner.
Performs daily administrative and general office management duties (maintains office email account inbox, maintains office supplies, manages office mail and calendar, etc.)
Processes a variety of correspondence, investigates subject matter, and prepares replies.
Makes arrangements for meeting agendas and office systems.
Assists in planning trainings by securing space, equipment, and training materials.
Maintains financial or other administrative records and prepares status reports.
Acts as liaison with other House offices, legislative offices, state agencies and private vendors on administrative matters.

Research

Monitors the training progress of House staff through online learning management system.
Assists the office in creating training sessions and uploading resources.
Coordinates and delivers information or data to specified individuals.
Conducts detailed research of assigned subjects pertaining to office processes or operations.
Obtains, complies, interprets, and maintains statistical information or data and assists administrative & professional development staff in preparing reports as requested.
Performs other related duties as required.

Knowledge, Skills, And Abilities

Knowledge of administrative principles and practices.
Knowledge of Florida state government.
Ability to interact professionally and courteously with members of the public and elected officials.
Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the office staff.
Ability to exercise discretion and confidentiality.
Ability to communicate effectively verbally and in writing.
Ability to pay attention to detail and review work for accuracy and quality of content.
Ability to plan, organize, and coordinate work assignments.

Minimum Qualifications

A bachelor’s degree from an accredited college or university.
Administrative experience can substitute on a year-for-year basis for the required college education.

Preferred Qualifications

Proficiency with Microsoft Office.

Salary

Commensurate with experience. The Legislature offers a competitive benefits package.

Submission of Application

Interested parties may apply with cover letter and resume via GovernmentJobs.com or send an Alternate Application (Download PDF reader) to:

Office of Administration & Professional Development

Florida House of Representatives

402 South Monroe Street, 1201 Capitol

Tallahassee, Florida 32399

or email [email protected]

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

Do not click the Apply button. Submit an application here at GovernmentJobs.com

Answers and resolves internal and external telephone inquiries.
Greets and directs visitors in a friendly, professional manner.
Performs daily administrative and general office management duties (maintains office email account inbox, maintains office supplies, manages office mail and calendar, etc.)
Processes a variety of correspondence, investigates subject matter, and prepares replies.
Makes arrangements for meeting agendas and office systems.
Assists in planning trainings by securing space, equipment, and training materials.
Maintains financial or other administrative records and prepares status reports.
Acts as liaison with other House offices, legislative offices, state agencies and private vendors on administrative matters.

Research

Monitors the training progress of House staff through online learning management system.
Assists the office in creating training sessions and uploading resources.
Coordinates and delivers information or data to specified individuals.
Conducts detailed research of assigned subjects pertaining to office processes or operations.
Obtains, complies, interprets, and maintains statistical information or data and assists administrative & professional development staff in preparing reports as requested.
Performs other related duties as required.

Knowledge, Skills, And Abilities

Knowledge of administrative principles and practices.
Knowledge of Florida state government.
Ability to interact professionally and courteously with members of the public and elected officials.
Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the office staff.
Ability to exercise discretion and confidentiality.
Ability to communicate effectively verbally and in writing.
Ability to pay attention to detail and review work for accuracy and quality of content.
Ability to plan, organize, and coordinate work assignments.

Minimum Qualifications

A bachelor’s degree from an accredited college or university.
Administrative experience can substitute on a year-for-year basis for the required college education.

Preferred Qualifications

Proficiency with Microsoft Office.