Executive Assistant II
Salary undisclosed
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Finance & Operations Team
This is a 6-month, full-time (40 hours/week), hybrid contract role located in Santa Monica, CA.
Summary
We’re seeking a proactive and detail-oriented Executive Assistant to support a senior executive within the Finance & Operations team. In this fast-paced environment, you’ll play a key role in managing complex schedules, handling confidential communications, and coordinating meetings, travel, and special projects that support the team’s strategic and operational success.
Our Ideal Candidate
3+ years of experience in executive support or administrative roles
Passion for operations and team support with a strong foundation in calendar management, travel coordination, and communication
Proficient in Microsoft Office Suite (especially Outlook), with strong organizational and prioritization skills
Familiar with corporate travel logistics and executive-level correspondence
Skilled in collaborating with senior leadership, internal departments, and external stakeholders
Able to work independently and manage multiple priorities simultaneously
Flexible and adaptable to changing needs, high-pressure situations, and dynamic schedules
Strong written and verbal communication with exceptional attention to detail
Professional, discrete, and trustworthy with experience handling sensitive information
Job Description
In this role, you will provide comprehensive administrative support to a senior executive.
You’ll partner with team members and cross-functional departments to plan meetings, schedule travel, organize events, and manage day-to-day activities. This includes preparing expense reports, screening emails, drafting communications, and coordinating high-level interactions.
You will also manage special projects, assist with meeting prep, and help maintain smooth internal operations—contributing to the overall success and productivity of the executive and team.
Education And Experience
Bachelor’s degree preferred or equivalent practical experience
Background in finance, operations, entertainment, or executive-level administration preferred
Additional Requirements
Please include your resume with your application
This opportunity is located in Santa Monica, CA and requires hybrid work:
Monday–Thursday in-office (9am–6pm)
Friday work-from-home (9am–6pm)
The pay for this W-2 position ranges from $30.00–$32.70 per hour
This position may be eligible for benefits such as PTO, health and dental insurance, and/or 401(k), depending on length of service and hours worked
Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.
This is a 6-month, full-time (40 hours/week), hybrid contract role located in Santa Monica, CA.
Summary
We’re seeking a proactive and detail-oriented Executive Assistant to support a senior executive within the Finance & Operations team. In this fast-paced environment, you’ll play a key role in managing complex schedules, handling confidential communications, and coordinating meetings, travel, and special projects that support the team’s strategic and operational success.
Our Ideal Candidate
3+ years of experience in executive support or administrative roles
Passion for operations and team support with a strong foundation in calendar management, travel coordination, and communication
Proficient in Microsoft Office Suite (especially Outlook), with strong organizational and prioritization skills
Familiar with corporate travel logistics and executive-level correspondence
Skilled in collaborating with senior leadership, internal departments, and external stakeholders
Able to work independently and manage multiple priorities simultaneously
Flexible and adaptable to changing needs, high-pressure situations, and dynamic schedules
Strong written and verbal communication with exceptional attention to detail
Professional, discrete, and trustworthy with experience handling sensitive information
Job Description
In this role, you will provide comprehensive administrative support to a senior executive.
You’ll partner with team members and cross-functional departments to plan meetings, schedule travel, organize events, and manage day-to-day activities. This includes preparing expense reports, screening emails, drafting communications, and coordinating high-level interactions.
You will also manage special projects, assist with meeting prep, and help maintain smooth internal operations—contributing to the overall success and productivity of the executive and team.
Education And Experience
Bachelor’s degree preferred or equivalent practical experience
Background in finance, operations, entertainment, or executive-level administration preferred
Additional Requirements
Please include your resume with your application
This opportunity is located in Santa Monica, CA and requires hybrid work:
Monday–Thursday in-office (9am–6pm)
Friday work-from-home (9am–6pm)
The pay for this W-2 position ranges from $30.00–$32.70 per hour
This position may be eligible for benefits such as PTO, health and dental insurance, and/or 401(k), depending on length of service and hours worked
Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.
Finance & Operations Team
This is a 6-month, full-time (40 hours/week), hybrid contract role located in Santa Monica, CA.
Summary
We’re seeking a proactive and detail-oriented Executive Assistant to support a senior executive within the Finance & Operations team. In this fast-paced environment, you’ll play a key role in managing complex schedules, handling confidential communications, and coordinating meetings, travel, and special projects that support the team’s strategic and operational success.
Our Ideal Candidate
3+ years of experience in executive support or administrative roles
Passion for operations and team support with a strong foundation in calendar management, travel coordination, and communication
Proficient in Microsoft Office Suite (especially Outlook), with strong organizational and prioritization skills
Familiar with corporate travel logistics and executive-level correspondence
Skilled in collaborating with senior leadership, internal departments, and external stakeholders
Able to work independently and manage multiple priorities simultaneously
Flexible and adaptable to changing needs, high-pressure situations, and dynamic schedules
Strong written and verbal communication with exceptional attention to detail
Professional, discrete, and trustworthy with experience handling sensitive information
Job Description
In this role, you will provide comprehensive administrative support to a senior executive.
You’ll partner with team members and cross-functional departments to plan meetings, schedule travel, organize events, and manage day-to-day activities. This includes preparing expense reports, screening emails, drafting communications, and coordinating high-level interactions.
You will also manage special projects, assist with meeting prep, and help maintain smooth internal operations—contributing to the overall success and productivity of the executive and team.
Education And Experience
Bachelor’s degree preferred or equivalent practical experience
Background in finance, operations, entertainment, or executive-level administration preferred
Additional Requirements
Please include your resume with your application
This opportunity is located in Santa Monica, CA and requires hybrid work:
Monday–Thursday in-office (9am–6pm)
Friday work-from-home (9am–6pm)
The pay for this W-2 position ranges from $30.00–$32.70 per hour
This position may be eligible for benefits such as PTO, health and dental insurance, and/or 401(k), depending on length of service and hours worked
Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.
This is a 6-month, full-time (40 hours/week), hybrid contract role located in Santa Monica, CA.
Summary
We’re seeking a proactive and detail-oriented Executive Assistant to support a senior executive within the Finance & Operations team. In this fast-paced environment, you’ll play a key role in managing complex schedules, handling confidential communications, and coordinating meetings, travel, and special projects that support the team’s strategic and operational success.
Our Ideal Candidate
3+ years of experience in executive support or administrative roles
Passion for operations and team support with a strong foundation in calendar management, travel coordination, and communication
Proficient in Microsoft Office Suite (especially Outlook), with strong organizational and prioritization skills
Familiar with corporate travel logistics and executive-level correspondence
Skilled in collaborating with senior leadership, internal departments, and external stakeholders
Able to work independently and manage multiple priorities simultaneously
Flexible and adaptable to changing needs, high-pressure situations, and dynamic schedules
Strong written and verbal communication with exceptional attention to detail
Professional, discrete, and trustworthy with experience handling sensitive information
Job Description
In this role, you will provide comprehensive administrative support to a senior executive.
You’ll partner with team members and cross-functional departments to plan meetings, schedule travel, organize events, and manage day-to-day activities. This includes preparing expense reports, screening emails, drafting communications, and coordinating high-level interactions.
You will also manage special projects, assist with meeting prep, and help maintain smooth internal operations—contributing to the overall success and productivity of the executive and team.
Education And Experience
Bachelor’s degree preferred or equivalent practical experience
Background in finance, operations, entertainment, or executive-level administration preferred
Additional Requirements
Please include your resume with your application
This opportunity is located in Santa Monica, CA and requires hybrid work:
Monday–Thursday in-office (9am–6pm)
Friday work-from-home (9am–6pm)
The pay for this W-2 position ranges from $30.00–$32.70 per hour
This position may be eligible for benefits such as PTO, health and dental insurance, and/or 401(k), depending on length of service and hours worked
Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.