Title : Project Specialist
Location : Los Angeles, CA 90033 - Hybrid
Duration : 6+ Months Contract - Temp to hire
Job Description
30% Program Administration Support
Provide leadership in the planning, development, and implementation of program plans for all initiatives instituted by RD.
Provide leadership in program operations and administrative functions including budget and business transactions, outreach and marketing, and dissemination.
Serves as key contact and resource for RD program information within SC CTSI and its partners.
Supports RD and SC CTSI leaders on questions and requests relating to RD activities and impact
Schedules meetings and/or plans RD events. Participates in SC CTSI and institution meetings relevant to RD.
Maintain knowledge of best practices and trends through research, external networking and participation in key organizational meetings, events and activities.
Provide financial and program status reports to RD and SC CTSI leaders, serving as a critical interface between RD and other SC CTSI core groups, researchers, external strategic partners and other key stakeholders.
Represent and support outreach and communication activities for RD. Manage RD-related content on the websites, social media and other public materials.
Establish collaborative and effective relationships with internal SC CTSI team members and stakeholder from Client.
Establishing plans and criteria to increase diversity amongst the research community we serve.
Organize faculty development workshops and seminars such as grant writing workshops, and other seminars.
40% Pilot Program Support
Provide administrative and programmatic support to meetings, review sessions, workshops, consultations and other approaches for fostering and evaluating teams and pilot programs.
Administer and facilitate the SC CTSI Pilot Funding Programs.
Assist with administering other School of Medicine pilot programs as needed.
Develop relevant pilot grant funding RFA's aligned with NCAT's research priorities.
Explore funding opportunities for teams exploring diversity and/or promoting diverse teaming.
Manage the development and implementation of funding application and review protocols.
Facilitate with pilot awardees to ensure compliance with NCATS human subject requirements
Drive programs to completion by ensuring timelines are met and resources are deployed appropriate through the use of evaluation and tracking tools and methodologies.
Develop presentations, reports, templates and e-mails for purposes of providing updates and communications to team members, stakeholders and senior leadership - particularly the pilot funding program data and ROI.
Prepare and offer training for community reviewers in preparation for inclusion in pilot grant program review.
10% Team Science Administrative Support
Work with RD, SC CTSI and the KSOM leadership to promote, catalyze and support collaborative cross-disciplinary teams and programs.
Ensure participants and teams are informed and have access to available tools, materials, and resources.
Track and monitor SC CTSI-sponsored research team progress and work with RD leadership to ensure appropriate processes are in place and interventions occur when needed.
Communicate and promote new team science tools and activities; track and prompt participation for follow-up through all phases.
Support the delivery of trainings and seminars related to team science activities, and other team-related research tools for faculty and trainees.
15% Data Analysis and Evaluation
Work closely with SC CTSI Evaluation team to perform and interpret ongoing assessments on RD activities such as workshops, seminars, utilization of tools and tips, pilot funding awards, etc.
Support process that track the success of pilot awardees.
Analyze and synthesize evaluation data for reporting and dissemination.
5% Other duties as assigned
Education:
Bachelor's Preferred, Masters Preferred
1 year of experience or combined education/experience as substituted for minimum experience in directly related field of administrative support services and either clinical, basic, and/or population based research for preferred education/experience
2 years of experience in administrative support or program support services in directly related field of administrative support or program support services and either clinical, basic, or population based research.
Experience with e-Learning Systems (via web and other electronic formats), interactive conferencing set-up and support (web, phone, and audio/visual conferencing), and knowledge/support of technologies inside of classrooms (e.g. computers, and electronic boards).
Proficient in Microsoft suite of productivity applications such as Word, Excel, PowerPoint (essential), Outlook, and Access.
Familiarity with the following softwares/applications:
REDCap, Publisher, and Adobe Acrobat Professional, Blackboard, Dropbox, Wiki s, JIRA, Kuaili and Student Information Systems, and Curriculum Management Systems (Moodle, Brightspace), WebEx.
Ability to do minimal data analysis in Excel or other software.
Title : Project Specialist
Location : Los Angeles, CA 90033 - Hybrid
Duration : 6+ Months Contract - Temp to hire
Job Description
30% Program Administration Support
Provide leadership in the planning, development, and implementation of program plans for all initiatives instituted by RD.
Provide leadership in program operations and administrative functions including budget and business transactions, outreach and marketing, and dissemination.
Serves as key contact and resource for RD program information within SC CTSI and its partners.
Supports RD and SC CTSI leaders on questions and requests relating to RD activities and impact
Schedules meetings and/or plans RD events. Participates in SC CTSI and institution meetings relevant to RD.
Maintain knowledge of best practices and trends through research, external networking and participation in key organizational meetings, events and activities.
Provide financial and program status reports to RD and SC CTSI leaders, serving as a critical interface between RD and other SC CTSI core groups, researchers, external strategic partners and other key stakeholders.
Represent and support outreach and communication activities for RD. Manage RD-related content on the websites, social media and other public materials.
Establish collaborative and effective relationships with internal SC CTSI team members and stakeholder from Client.
Establishing plans and criteria to increase diversity amongst the research community we serve.
Organize faculty development workshops and seminars such as grant writing workshops, and other seminars.
40% Pilot Program Support
Provide administrative and programmatic support to meetings, review sessions, workshops, consultations and other approaches for fostering and evaluating teams and pilot programs.
Administer and facilitate the SC CTSI Pilot Funding Programs.
Assist with administering other School of Medicine pilot programs as needed.
Develop relevant pilot grant funding RFA's aligned with NCAT's research priorities.
Explore funding opportunities for teams exploring diversity and/or promoting diverse teaming.
Manage the development and implementation of funding application and review protocols.
Facilitate with pilot awardees to ensure compliance with NCATS human subject requirements
Drive programs to completion by ensuring timelines are met and resources are deployed appropriate through the use of evaluation and tracking tools and methodologies.
Develop presentations, reports, templates and e-mails for purposes of providing updates and communications to team members, stakeholders and senior leadership - particularly the pilot funding program data and ROI.
Prepare and offer training for community reviewers in preparation for inclusion in pilot grant program review.
10% Team Science Administrative Support
Work with RD, SC CTSI and the KSOM leadership to promote, catalyze and support collaborative cross-disciplinary teams and programs.
Ensure participants and teams are informed and have access to available tools, materials, and resources.
Track and monitor SC CTSI-sponsored research team progress and work with RD leadership to ensure appropriate processes are in place and interventions occur when needed.
Communicate and promote new team science tools and activities; track and prompt participation for follow-up through all phases.
Support the delivery of trainings and seminars related to team science activities, and other team-related research tools for faculty and trainees.
15% Data Analysis and Evaluation
Work closely with SC CTSI Evaluation team to perform and interpret ongoing assessments on RD activities such as workshops, seminars, utilization of tools and tips, pilot funding awards, etc.
Support process that track the success of pilot awardees.
Analyze and synthesize evaluation data for reporting and dissemination.
5% Other duties as assigned
Education:
Bachelor's Preferred, Masters Preferred
1 year of experience or combined education/experience as substituted for minimum experience in directly related field of administrative support services and either clinical, basic, and/or population based research for preferred education/experience
2 years of experience in administrative support or program support services in directly related field of administrative support or program support services and either clinical, basic, or population based research.
Experience with e-Learning Systems (via web and other electronic formats), interactive conferencing set-up and support (web, phone, and audio/visual conferencing), and knowledge/support of technologies inside of classrooms (e.g. computers, and electronic boards).
Proficient in Microsoft suite of productivity applications such as Word, Excel, PowerPoint (essential), Outlook, and Access.
Familiarity with the following softwares/applications:
REDCap, Publisher, and Adobe Acrobat Professional, Blackboard, Dropbox, Wiki s, JIRA, Kuaili and Student Information Systems, and Curriculum Management Systems (Moodle, Brightspace), WebEx.
Ability to do minimal data analysis in Excel or other software.