Administrative Assistant

Our client in the Real Estate and Hospitality industry is seeking a Receptionist/Administrative Assistant to join their team in NYC! This person provides administrative and professional support to all departments within the New York Corporate Office.

• Salary when perm: $75-80K

Responsibilities:

• Answer multi-line telephone system, screen and direct calls
• Empty dishwasher
• Take and relay messages
• Greet persons entering organization
• Direct guests to correct destination
• General administrative and clerical support
• Typing, filing, faxing
• Notify proper personnel of overnight deliveries
• Maintain conference room calendars
• Maintain company extension list
• Tidy and maintain reception area and conference rooms
• Proficient in Word, Excel, PowerPoint and Outlook
• Filing to include electronic, hard copy and email
• Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
• Assist with managing and track internal and corporate deadlines for the office.
• Understand internal reports, purchasing and invoice systems
• Assume responsibility for and execute special projects
• Sort incoming mail, create a log of all checks received and fill out deposit of checks
• Special event committee recorder
• Assist with weekly manager’s office payroll
• Complete expense reports for monthly and one time purchases
• Assist office with creation of contracts, agreements, reports, and presentations
• Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases
• Complete check requests for donations, capital and special events
• Participate in other departmental projects and operational functions when requested

Required Qualifications:

• High School diploma
• Receptionist, Administrative, and/or HR experience is a plus
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner.
• Must be able to multitask and prioritize.
• Detail oriented.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative.
• Perform other duties as requested by management.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Our client in the Real Estate and Hospitality industry is seeking a Receptionist/Administrative Assistant to join their team in NYC! This person provides administrative and professional support to all departments within the New York Corporate Office.

• Salary when perm: $75-80K

Responsibilities:

• Answer multi-line telephone system, screen and direct calls
• Empty dishwasher
• Take and relay messages
• Greet persons entering organization
• Direct guests to correct destination
• General administrative and clerical support
• Typing, filing, faxing
• Notify proper personnel of overnight deliveries
• Maintain conference room calendars
• Maintain company extension list
• Tidy and maintain reception area and conference rooms
• Proficient in Word, Excel, PowerPoint and Outlook
• Filing to include electronic, hard copy and email
• Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
• Assist with managing and track internal and corporate deadlines for the office.
• Understand internal reports, purchasing and invoice systems
• Assume responsibility for and execute special projects
• Sort incoming mail, create a log of all checks received and fill out deposit of checks
• Special event committee recorder
• Assist with weekly manager’s office payroll
• Complete expense reports for monthly and one time purchases
• Assist office with creation of contracts, agreements, reports, and presentations
• Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases
• Complete check requests for donations, capital and special events
• Participate in other departmental projects and operational functions when requested

Required Qualifications:

• High School diploma
• Receptionist, Administrative, and/or HR experience is a plus
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner.
• Must be able to multitask and prioritize.
• Detail oriented.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative.
• Perform other duties as requested by management.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.