Accounts Payable & Billing Specialist

Overview

75% - Assist with daily accounts payable operations through processing of supplier invoices, posting AP batches, supplier communication, research, filing, etc. 25% - Assist with billing and accounts receivable operations including pulling data from multiple systems and creating sales invoices, entering invoices and/or sales batches, responding to customers/suppliers and monitoring contracts to ensure accuracy of billings. May assist with month-end closing processes for AP and/or Billing as assigned. Allocation between AP and AR/billing work may fluctuate.

Responsibilities

ACCOUNTS PAYABLE

• Accurately code and process PO and non-PO invoices, for multiple operating companies, in a timely manner
• Maintain attention to detail and accuracy of data entry while working across multiple systems
• Reconcile supplier accounts and resolve discrepancies
• Assist with weekly check runs ensuring timely payments to suppliers
• Maintain confidential filing system of transactions as directed
• Work AP inbox in coordination as directed by the manager and in coordination with others
• Maintain vendor relationships while optimizing DPO
• Assist with year-end 1099s processing
• Assist with tax audit documentation for various vessels
  
  

BILLING

• Daily generation of invoices for fuel and customer general passthroughs, and fuel reconciliation invoicing and posting of related invoice transactions and/or batches
• Monthly generation of invoices and posting of charter activity
• Responsible for emailing/submitting customers’ requested documentation (invoices, credit memos and/or other statements)
• Monitors contracts to ensure the billing of jobs are appropriate and accurate
• Provides ad-hoc assistance to other positions within the department
• Accurate, courteous, timely response to customers/suppliers
• Accurate and timely maintenance of company files and records including gathering documentation for financial statement audits
• Contribution to daily administrative activities of organization
• Collections responsibilities as directed
• Other revenue and passthrough duties and projects as assigned
  
  

Qualifications

• Two+ years of AP and/or AR/billing experience for a medium to large company
• Working knowledge of accounting and bookkeeping theories and practices
• Self-motivated and able to work independently on assigned tasks with minimal supervision
• Proven ability to work with all levels of the organization, exhibit a professional demeanor and possess strong interpersonal, communication and customer service skills
• Collaborator that works with team to improve processes and ensure efficiency
• Ensures compliance with all financial regulations and company policies
• Maintains confidentiality of sensitive information
• Technical: Microsoft 365 (Outlook), intermediate to advanced Excel skills
  
  

Preferred Qualifications

• Microsoft Dynamics (Great Plains) Accounting Software
• Coupa Procurement & Invoice software skills
• Bachelor’s degree in accounting or finance preferred
  
  

Job Condition and Environment

• Primarily in-office role
• Required to sit for long periods of time working with computers, copiers and telephones
• Infrequent light physical effort required
  
  

Expected Hours of Work

• Office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday
• It is expected that you may work beyond normal office hours based on department demands
  
  

Company Overview

Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies.

The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.

We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.