Administrative Coordinator 1- Center for Youth Advocacy and Well-Being

Administrative Coordinator 1- Center for Youth Advocacy and Well-Being - 24000001V0

Description

Market Range: 08

Hiring Salary: $21.69/Hourly

THIS IS A GRANT-FUNDED POSITION

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Coordinator 1 provides administrative support and coordinates and manages executive-level administrative activities for the Senior Associate Dean for Community Health Engagement with dual roles within the Center for Youth Advocacy and Well-Being (CYAW).

Duties And Responsibilities

• Provides dual support to the Director, Faculty, and other administrative staff in the Center for Youth Advocacy and Well-Being (CYAW) and the Office of Community Health Engagement (OCHE).
• Schedules meetings and appointments and maintains calendars for the Director in dual roles.
• Coordinates the community outreach/engagement work for the Center and its staff, including project meetings as well as major conferences/symposia, which may include logistics and program materials, and preparing first drafts/providing initial development for the Director of presentation and marketing materials.
• Assists with the management of internal and external relationships through professional and positive interpersonal interactions, including managing and scheduling meetings and conferences, triaging priorities, and meetings.
• Utilizes various software packages (Word, Excel, PowerPoint) to generate correspondence and presentations.
• Processes payment requests in coordination with the departmental financial staff, reviews incoming invoices, ensures satisfactory delivery of goods or services, and obtains proper approvals of payments.
• Processes initial travel requests and coordinates travel plans for the Director and other parties.
• Processes and pays various departmental invoices, petty cash, and transfers. Orders and maintains an inventory of supplies.
• Serves as liaison for SharePoint databases and shared calendars.
• Maintains electronic inventory of records ensuring proper retention and schedule of destruction of old files.
• Performs other related duties as assigned.
  
  

Qualifications

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (Bachelor’s Degree is preferred.) (TRANSCRIPT REQUIRED)

EXPERIENCE: Five (5) years of professional, administrative support experience; OR Bachelor’s Degree and one (1) year of professional, administrative support experience; OR Associate’s Degree and three (3) years of professional, administrative support experience.

Skills

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficient knowledge of financial systems.
• Superior proficiency and knowledge of Microsoft Office: Outlook, Word, PowerPoint, and Excel skills.
• Excellent interpersonal, oral, and written communication skills and time management.
• Ability to prioritize work and maintain confidentiality.
• Ability to work independently as well as collaboratively.
• Ability and skill in developing correspondence and proofreading for accuracy with high attention to detail.
  
  

WORK SCHEDULE: This position may be occasionally required to work evenings.

Job

Other Admin Asst/Secr/Clerical

Primary Location

US-Tennessee-Memphis

Organization

Ctr For Youth Advocacy & Well Being

Campus/Institute Memphis

Schedule

Full-time

Job Posting

Sep 9, 2024, 9:11:57 PM