HR Coordinator/Payroll/Recruiter

ABOUT US:

Willowbrook Place Memory Care is guided by a single purpose: To engage, protect, and love people living with memory loss. We are committed to sustaining a safe, active, and loving environment; to give our families peace of mind; to be patient, seeking to understand those living with memory loss; to provide each Anthem team member the opportunity for personal and professional growth, and to be respectful, trustworthy, and good stewards in all we do.

GENERAL STATEMENT OF POSITION:

Under limited supervision, serves as a point person for Human Resources, leads GPTW program, processes payroll, employee training, benefits, manages personnel records, assists with hiring and onboarding, training, and clinical scheduling.

ESSENTIAL FUNCTIONS:

The following duties are normal for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.

• Ensures Recruitment Process is fulfilled
• Posts open positions
• Assists supervisors with screening and interviewing to ensure we respond to candidates within 24 hours and schedule an interview
• Ensures rejection letters are sent timely
• Communications to Human Resources when roadblocks occur to meeting the above goals
• Assist with community staffing - may include departmental staffing and finding coverage for open positions
• Leads New Employee Orientation (NEO) process, schedules leaders to facilitate their area of NEO, coordinates to ensure successful training is provided to new hires
• Responsible to follow up with all new hires weekly, ensure training success, and communicate needs to supervisor
• Prepares and submits community payroll
• Ensures Paylocity system is up to date (enrolling, terminating, leaves, updating employee information, PRNs, etc.
• Point person for benefits enrollment at the community, this includes new hires and annual open enrollment.
• Reviews Missed Punches (Missed Lunches/Breaks) with leadership, responsible to notify Human Resources if challenges.
• Prepares Final Pay for exiting employees.
• Leads Community Employee Retention Efforts
• Daily reviews GPTW Action Plan and action of the day with leadership
• Leads Employee Appreciation / Wellness Program: Renews posters, provides communication on new seasons of the program
• Leads employee appreciation events, planning, participation, delegation
• Facilitates team building activities during All Staff Meeting and provide progress on Action Plans to all employees
• Encourages employees to participate in culture building events
• Responsible for posting GPTW events on Social Media
• Encourages employees and monitors employee participation in quarterly Mini Pulse survey and annual survey
• Participates on a monthly BOD call and provides report on completion of GPTW Action Plans
• Completes exit interviews for all employees exiting community, maintains documentation, reports to Human Resources

• Prepares and maintains Personnel Files
• Coordinates and prepares New Hire Documentation (Offer Letter, background check, drug screening, i9 verification, arranges health screening, and other documents)
• Ensures New Hire Training is complete
• Ensures all employee training is current and up to date
• Ensures licenses are current and up to date
• Ensures performance reviews are current and up to date
• Submits Weekly Status Report to HR, Payroll Benefits Administrator, Executive Director, and VP of Operations, communicating, new hires, exits, worker’s comp status updates, leave of absences, status changes, and Agency usage.
• Ensures that all necessary paperwork is completed and filed appropriately in relation to resignations, terminations and job abandonments
• Ensures employee status changes are documented and updated (Full time / Part time), departmental position changes
• Assists with documenting job performance and serves as a witness to corrective action meetings.
• Communicates Employee Handbook policy updates, facilitating distribution and posting of new policies
• Assists Executive Director with employee investigations (serving as a witness, gathering personnel records, time reports, i.e.)
• Maintains Employee Files in an organized manner, filing documents, and ensuring information is accessible when needed
  
  

Manages Community Worker’s Comp Claims

• Serves as a point person for Workers Comp process at the community, either completing themselves or coordinating with injured worker’s supervisor to ensure that all necessary steps are accomplished.
• Reporting when injury occurs
• Conducting or organizing investigations
• Following up with Injured Worker and Human Resources on a regular basis
• Updates OSHA 300 Log with 7 days of being made aware of reportable injury/illness
• Submits OSHA 300A Summary to HR Generalist annually
• Leads Leave of Absences Process and other Employee Relations Concerns
• Reports to Human Resources any and all ADA requests; working with HR to document the outcome
• Notify Home Office of any Leave of Absence situations, including FMLA, Personal, Bereavement, or other types of Leave.
• Works with HR to document and assists employee with request and completion of all documents
• Works with staff and supervisor to facilitate and approve Return to Work of all staff on Leave.
• Serves as a point person to employees with questions related to Human Resources policies.
• Ensures compliance with legal notifications and posters
• Performs other related essential duties as required.
  
  
  

MINIMUM TRAINING AND EXPERIENCE:

3-5 years of experience in related capacity. Associates degree or combination of educational classes is highly preferred. Experience in Human Resources, Scheduling and training is highly preferred. Payroll experience is required.

CERTIFICATION AND CLEARANCE:

• Criminal record clearance or criminal record exemption, as required by law