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Executive Coordinator

  • Full Time, onsite
  • Career Group
  • New York City Metropolitan Area, United States of America
Salary undisclosed

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A Global Advisory firm is actively recruiting for a high-caliber, bright and experienced Executive Coordinator to act as a right hand to a Partner /Head of their NY office. In this incredible role, you will have the opportunity to form true partnerships with leaders within the firm and be a key player in ensuring the Executive's initiatives are on track. This will include providing excellent day-to-day support, ensuring important meetings, materials, deadlines, travel and details are executed as well as handling operational objectives and projects to support the NY office.

This is a very dynamic role. If you are a Sr. Executive Assistant or COS or Operations Manager/Office Manager with experience partnering with key stakeholders and looking to make an impactful contribution to the success of a firm with amazing opportunities and perks such as a competitive salary, collaborative culture, generous PTO, and comprehensive benefits then this role is for you!

***This role 5 days/week onsite located in midtown Manhattan

Responsibilities

  • Complex calendar management and meeting coordination for Executive
  • Prepare materials, draft documents, take meeting minutes, and follow up on action items
  • Act as a true business partner in driving initiatives forward on behalf of the executive
  • Plan and schedule frequent domestic and international travel itineraries for the Executive
  • Track expenses and prepare corresponding reports
  • Maintain and develop relationships with external client contacts and internal stakeholders
  • Collaborate with the broader administrative team on process improvements and streamlining workflow
  • Manage and track ongoing projects assigned by Office Manager and Executive

Qualifications

  • 5+ years of administrative support, including operational and strategic support
  • Proficiency in MS Word, including Excel, PowerPoint, and Outlook
  • Bachelor’s Degree preferred
  • Ability to multitask and prioritize in a fast-paced environment
  • Entrepreneurial mindset and ability to work independently
  • Excellent written and verbal communication skills
  • Experience in project management and relationship management
  • Strong detail-orientation and organizational skills a must
  • Ability to proactively collaborate with team members but also solve problems independently
  • Highly motivated, self-starting approach to all tasks
  • You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.