Executive Assistant

Position Description

Position Overview:

Under general supervision, the Executive Assistant to the Chief People Officer will provide high-level administrative support and assistance to the CPO in managing various aspects of the organization's human resource's function. Individuals in this role will coordinate and schedule meetings, manage calendars, prepare reports and presentations, handle confidential information, and act as a liaison between the CPO and other internal and external stakeholders.

Duties and Responsibility:

• Executive Support: Provides high-level administrative support to the Chief People Officer and leadership, maintaining the highest level of discretion and confidentiality.
• Administration: Performs various administrative tasks for the Chief People Officer which include answering phones, responding to emails, communicating messages, managing calendars, scheduling meetings, recording meeting notes and minutes, ordering supplies, coordinating travel, conducting logistical tracking and research, and maintaining various records and documents.
• Communications: Develops, reviews, formats, and distributes various communications, including memos, letters, emails, and other publications.
• Customer Service: Provides superb customer service and relationship building with Human Resources, Harris County, Harris County constituents, and other partners.
• Specialized Tasks: Assists with special projects and submissions for strategic alignment and fulfillment of the department's goals and vision; coordinates activities and special department functions as assigned.
• This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position.
• Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.
  
  
  

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email [email protected]

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• Bachelor's Degree in a directly related field and
  
  
  

Experience:

• Two (2) years of directly related experience.
  
  
  

Knowledge, Skills & Abilities:

• Knowledge of Harris County's objectives, goals, and initiatives.
• Knowledge of Harris County reporting systems (PeopleSoft/STARS).
• Knowledge of Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
• Working knowledge in the use of word processing, database, and spreadsheet applications, their capabilities, and appropriate uses.
• Excellent written and verbal communication skills.
• Exceptional customer service skills.
• Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment.
• Ability to maintain confidentiality when dealing with sensitive information.
• Ability to prioritize tasks to maximize office efficiency and staff proficiency.
• Must be highly organized in order to maintain detailed, accurate, and orderly records for multiple programs.
  
  
  

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications .

General Information

Position Type and Typical Hours of Work:

• This is a full-time position with the typical work hours of Monday - Friday from 8 AM to 5 PM.
• Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.
  
  
  

Work Environment and Physical Demands:

• This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine. The physical demands associated with this job are minimal, with occasional lifting and moving of objects weighing up to 10 pounds.
• The role is predominantly sedentary, involving mainly sitting with occasional standing and walking.
  
  
  

Work Location:

• 1111 fannin st houston tx 77002
  
  
  

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.