Project Assistant

Objectives of this role

• Manage worksites for new-construction as well as remodeling projects, coordinating activities and ensuring that all work is in sync with project goals and objectives
• Provide direction to general contractors, subcontractors, and vendors when doing groundwork to ensure that quality standards are being met
• Liaise with engineers, architects, and others working on a project
• Prepare and manage estimates, budgets, timetables, and resources
• Identify, mitigate, and track recurring construction issues
• Adhere to legal regulations, building and safety codes, and other requirements

Responsibilities

• Vendor Management: Identify and source potential vendors for maintenance tasks. Ensure vendors meet company standards and negotiate contracts.
• Coordination with Technicians: Work closely with technicians to schedule and oversee maintenance tasks, ensuring timely completion.
• Team Collaboration: Coordinate with onsite team members to ensure smooth execution of maintenance activities.
• Price Comparison: Compare pricing from various vendors to ensure cost-effective solutions while maintaining quality.
• Reporting and Documentation: Keep detailed records of all maintenance activities, vendor interactions, and related expenses. Generate regular reports for review.
• Property Manager Liaison: Act as the main point of contact between the maintenance team and the property manager, providing updates and addressing any concerns.
• Timely Response: Respond promptly to maintenance requests, inquiries, and issues to ensure efficient operations.
• Collaborate with architects, engineers, and other specialists; hire full-time and part-time subcontractors and laborers and coordinate their schedules
• Visit sites regularly during construction — including bid walks, preconstruction walks, in-progress visits, punch walks, and closeouts — and attend status and coordination meetings
• Conduct and document quality assurance and safety inspections throughout the construction process, ensuring that the work environment is acceptable and that tools and equipment are in good working condition
• Maintain and update SOW and preconstruction documents, and meet contract obligations by developing relationships with reliable contractors and vendors
• Respond efficiently and effectively to work delays, emergencies, and other project disruptions

Required skills and qualifications

• Three or more years of experience in managing new-construction and remodeling projects
• Knowledge of construction methods and technologies and an ability to interpret technical drawings and contracts
• Knowledge of building-code requirements and scheduling methods
• Ability to manage multiple projects simultaneously with an eye for quality

Preferred skills and qualifications

• Bachelor’s degree (or equivalent experience) in engineering or related field
• Ability to communicate in more than one language