Accounts Payable Supervisor

The Lutheran Church – Missouri Synod

The Accounting Department prepares, compiles, and maintains on behalf of the Chief Financial Officer/Treasurer all budgetary, accounting, financial records, and reporting for Corporate Synod, Concordia University System, and LCMS Holdings, LTD. Interim and annual financial statements, and monthly budgetary reports are prepared and disseminated, as required.

Additional Accounting Department Functions Include:

• Accounts payable functions for the above entities and provides these services on behalf of Concordia Plans Services and others, as requested.
• Cash management and investment services functions for the above entities.
• Payroll services, including federal and state compliance for the above entities, and provides payroll services to the LCMS Foundation, Concordia Plan Services, and other Lutheran Church-Missouri Synod related entities.
• Maintains and performs federal, state, and foreign tax compliance services on behalf of The Lutheran Church—Missouri Synod. In addition to providing these services on behalf of Synod, the Department assists districts, congregations, pastors and teachers through research, consultation, workshops, training, and publication of articles in synodical publications and the annual Congregational Treasurer’s Manual.
  
  
  

Reporting Relationships

• Reports to the Director of Tax and Compliance
  
  
  

Essential Job Functions

• Oversees the preparation, processing of payments of various check requests and supplier invoices for proper amounts, account number, documentation and authorized signatures for the Corporate Synod, Concordia University System, Eastern District, and other entities requesting services.
• Review credit card transactions and expense reimbursements to avoid payment duplication with the use of Chrome River.
• Monitor the account payable system for trouble spots and possible updates to meet various department needs.
• Runs quarterly report on vendor history for LCMS, CUS, LCRL, and Eastern District.
• Scans the report for potential recipients of 1099-MISC and 1099-NEC forms checking if they have the correct TIN numbers.
• Supervises the filing requirements for the Synod’s accounts payable records.
• Maintains and controls proper accounting of cash advances and other related transactions such as pre-paid travel and responsible for sending inquiries for delinquent remittance of unused portion of cash advances.
• Oversees updates, changes, and maintenance of signature cards.
• Processes PED transactions monthly.
• Runs monthly report in Chrome River to determine any expense reports that are delinquent.
• Develop and maintain regular reporting, including reports for unit executives and executive management, providing insight into spending.
• Supervises any changes or updates in the accounts payable system.
• Responsible for training of AP staff.
• Approve AP invoices above the approval threshold of AP clerks.
• Maintains a desk book procedures for this position as well as the upkeep of desk book procedures for AP staff.
• Assists the Director of Tax and Compliance with the review, evaluation, development of standardized AP policies/procedures/training.
• Assists the Director of Tax and Compliance in regularly reviewing and updating travel, expense, and payables policies and procedures in line with best practices and the needs of the organization.
• Assists in the Synod’s annual audit on various schedule preparation.
• Assists the internal and external auditors with accounts payable.
• Complies with revisions made from time to time, after mutual consultation, in this position description.
  
  
  

Education And Experience

• Minimum of an associate’s degree in business/accounting, or a related field preferred.
• Minimum of three years’ experience in accounting, preferable with accounts payable of equivalent.
• Experience working in modern payable/travel & expense software (i.e., Bill, Airbase, Ramp, etc.
• Experience implementing a new payable or travel and expense software.
• Experience working in a non-profit organization preferred.
• Member in good standing of an LCMS congregation, preferred.
  
  
  

Competencies (Knowledge, Skills, And Abilities)

• Knowledge and understanding of standardized accounting procedures and techniques.
• General knowledge of Microsoft Excel and Word.
• Ability to perform tasks with a minimum amount of supervision.
• Knowledge of computer systems; accuracy and thoroughness necessary.
• Must possess initiative to identify, evaluate, and correct errors.
• Ability to maintain confidentiality.
• Congenial and willing to cooperate with others.
  
  
  

Supervisory Responsibility

• Supervises one part time AP clerk.