Commercial Lease Administrator

The Lease Administrator (“LA”) will report to the Director of Property Management & Lease Administration (“DPMLA”). The role and tasks of the Lease Administrator will include but are not limited to the following:

• Initially, collect rent, CAM, taxes and insurance from tenants.
• Prepare Delivery Notices, Rent Commencement Agreements, Lease Amendments and other various lease documents as required.
• Send out tenant default notices when applicable.
• Send out return check notices to Tenants when notified by Accounting.
• Draft Leases, Amendments, Modifications, etc. with minimal guidance.
• Ensure all required lease documents get fully executed and sent out to applicable parties.
• Coordinate with legal department on drafting of MOLs, SNDAs, Estoppels, etc.
• Send documents to various municipalities for recording as required by the Lease and/or Lender.
• Upload Lease documents to DealSumm (third party abstracting company) to begin the lease abstraction process. Review abstracts for accuracy and update as needed.
• Enter Lease data into the Yardi Voyager software system. Update as needed.
• Send construction requirements per the lease agreement to appropriate project manager for their use throughout the construction process.
• Track Critical Dates by entering into Outlook.
• Make sure that all lease requirements are met by Landlord throughout the construction process of the project.
• Create and maintain files for original lease documents.
• Keep principal and project manager assigned to project up to date regarding lease requirements, advising them of deadlines that we are required to meet and any required documentation Landlord is required to obtain and provide to tenant, etc.
• Maintain the Delivery Date Tracking spreadsheet listing all projects and tenants for critical date tracking.
• Communicate with Accounting any rent payment issues or special circumstances and to confirm and receive a copy of tenant’s first month’s rent payments.
• Work with Tenant’s to obtain appropriate documentation pursuant to the Lease in order to submit request payment of Tenant Improvement Allowances.
• Coordinate with Property Managers for Tenant turnover dates and utility transfers.
• Complete any other items as assigned by DPMLA.

Job Requirements:

• Have knowledge of the following software:
• Yardi Voyager
• DealSumm
• Microsoft Office
• Outlook
• Word
• Excel
• Teams
• Commercial Lease Administration experience, minimum of 5 years
• Ability to multi-task
• Strong organizational skills
• Ability to learn quickly
• Ability to work in a high-volume environment
• Possess strong problem-solving skills