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Administrative Assistant II- leave and benefits

Salary undisclosed

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Position: Administrative Assistant II

Position Type: W2 Contract - No Benefits

Position Location: Bartlesville, OK

Description:

The Absence Management Associate is responsible for daily administration and processing of Phillips 66 disability benefits and time off policies.

Responsibilities May Include

  • Performing administrative procedures for assigned processes (Short Term Disability, Long Term Disability, Family and Medical Leave, Leave Management, etc.)
  • Providing customer support to internal and external customers regarding inquiries, complaints, or issues
  • Ensuring accuracy and timeliness of required administrative tasks, filings, and reporting
  • Processing related reports (disability reports, managed absence data reports)
  • Ensuring accuracy of payroll, timekeeping and other related information for accuracy
  • Establishing and maintaining a variety of files and records pertaining to leave administration
  • Reviewing communication materials for accuracy
  • Providing feedback and suggestions for improvements for leave management and disability processes and procedures
  • Recognized as a resource within function for problem solving capabilities

Position Requirements

Basic/Required:

  • Legally authorized to work in the job posting country
  • High school diploma or GED
  • Intermediate level of proficiency in software such as Microsoft Office Word, Excel, PowerPoint, and Outlook

Preferred:

  • 3 or more years of leave administration or benefits experience preferred
  • Experience using Absence Compliance Tracker in Workforce Software
  • Experience using Power Bi, Tableau, or Alteryx
  • Provide analytical support with a focus on process efficiencies
  • Comfortable with managing confidential and sensitive issues
  • Displays a commitment to excellence in customer service
  • Process oriented and able to multi-task
  • Communicates effectively at all levels – including written and oral
  • Identifies, promotes and implements best practices in area of responsibility
  • Ability to manage detailed work within constant deadlines and time constraints
  • Maintains the highest levels of confidentiality
  • Ability to work well independently and be part of a team environment

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