Parttime Administrative Assistant

Part Time Administrative Assistant

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Looking for a part time administrative position supporting a senior faculty member in higher education? We’ve partnered with a university in the Cambridge, MA area looking to bring on an Part Time Administrative Assistant to join their team.

This position is temporary to permanent position with a 3–4-month temporary window before converting permanently. This position will also be part time when it becomes permanent.

Responsibilities:

• Manage endowed professorship correspondence workflow.
• Monitor department email accounts for related action items.
• Draft incumbent congratulatory letters and email correspondence.
• Manage active record documentation logistics.
• Organize external outreach for faculty awards and obtain documentation for faculty file.
• Methodically complete detailed clean-up projects.
• Maintain records on status of assigned projects.
• Boards, faculty members, other event support staff.
• Coordinates communication directly with faculty; arranges for deliveries.
• Tracks status of all outreach and distribution for departmental reference.

Qualifications:

• Must have 3 years of administrative support, ideally having supported a faculty member or senior staff member
• Open to feedback and adaptable to new environments
• Strong administrative experience in calendar management/ scheduling
• Detail-oriented and proactive

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.