Executive Assistant

Job Title: Executive Assistant

Location: Onsite, Novato, CA
Company: Procyon Technostructure

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Job Brief:

Procyon Technostructure is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will ensure efficient daily operations, manage internal and external communications, and handle administrative tasks in a fast-paced environment. This role is perfect for someone who is detail-oriented, resourceful, and capable of multitasking.

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Key Responsibilities:

• Serve as the primary point of contact for executives, managing their schedules, appointments, and travel arrangements.
• Coordinate and schedule meetings, conferences, and appointments, ensuring all logistics are organized.
• Handle incoming communications (emails, phone calls, inquiries), prioritize them, and respond or escalate as needed.
• Prepare and edit correspondence, reports, and presentations.
• Assist in preparing meeting agendas and take minutes during meetings.
• Conduct research and compile data for projects and reports.
• Maintain electronic and physical filing systems, ensuring documents are easily accessible and well-organized.
• Liaise with internal teams and external stakeholders on behalf of the executives, fostering strong relationships.
• Perform general office duties such as ordering supplies and maintaining office equipment.

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Qualifications:

• Experience: Previous experience in an administrative or executive assistant role is preferred, but recent college graduates with relevant internships or coursework will be considered.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Strong verbal and written communication skills, with a professional and friendly demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and resourceful problem solver with the ability to work independently.
• A Bachelor s degree in business administration, management, or a related field is preferred but not required.

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Benefits:

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance plans.
• Retirement savings plan with employer match.
• Opportunities for professional development and career growth.
• Dynamic and collaborative work environment.

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How to Apply:

Interested candidates can send their updated resumes to with the subject line: "Application for Executive Assistant Novato, CA".

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