Payroll Supervisor.
Salary undisclosed
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Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
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CDHSCareers
Description Of Job
Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week
Fort Logan/1575 Sherman
About This Unit
This unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, and State Personnel Rules. It is also responsible for accurate and timely payment and reporting of employee wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state, and Department rules and regulations. This unit serves over 5,000 employees in five agencies (IHA, Wheat Ridge and Pueblo Regional Center, Colorado Mental Health Institute at Ft. Logan and Pueblo, Division of Youth Corrections, and All Nursing Homes) that are located in the North Central District and provides certain payroll and timekeeping functions for the entire Department.
About This Position
The Payroll Supervisor exists to (a) supervise all payroll and timekeeping functions performed by the Northern and Western (in coordination with Western District Accountant) District Payroll/Timekeeping Units, (b) ensure accurate and timely payroll and timekeeping functions are performed effectively, efficiently, timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions; proper payments are made to third parties; accurate reporting for management, W-2s, and other reporting purposes, (c) prepare documents and reconciliations to respond to audit requests as received by the Office of the State Auditor or other outside auditors (d) advise and train agency managers and employees on Kronos timekeeping, to correct audit deficiencies, and other issues that arise, (e) ensure critical procedures are performed to maintain the operation of the automated timekeeping system (Kronos) in the department as they relate to Colorado Mental Health Institute at Fort Logan (IIC), Grand Junction Regional Center (IJB), Wheat Ridge Regional Center (IJC), Division of Youth Correction Facilities for the North Central and Western Districts (IKA), Colorado State Veterans Center at Rifle (ILD), Colorado State Veterans Home at Fitzsimons (ILG), and administrative support services (North Central and Western Districts Facilities Management, Accounting, and Procurement), (f) provide retirement counseling for employees considering retirement, and (g) function as back up for the Department Payroll/Timekeeping Manager and Kronos Administrator in their absence.
Summary Of Duties
Review and Analysis:
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
A bachelor's degree from an accredited college or university, which included 27 semester hours of accounting or auditing or finance or statistics or mathematics coursework may substitute for the required education. FPC/CPP can fulfill the accounting requirements.
A Master's degree or doctorate degree in accounting or MBA with an emphasis in accounting or a doctorate degree in accounting from an accredited college or university may substitute for the experience on a year-for-year basis.
A CPA license may substitute for the bachelor's degree and two years of professional accounting experience.
Full-time professional accounting experience may substitute for the required bachelor's degree in accounting on a year-for-year basis.
Definition of Professional Experience: While not fully encompassing, professional accounting experience is defined by the Colorado Department of Human Services as work that typically involves the following components:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How To Apply
The Assessment Process
For additional recruiting questions, please contact Jessica.stroman @state.co.us
About Us
(Benefits Section - For Permanent Positions Only)
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Our Values
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
Toll Free Applicant Technical Support
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
Opt in below to receive text message updates on CDHS recruiting events!
CDHSCareers
Description Of Job
Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week
Fort Logan/1575 Sherman
About This Unit
This unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, and State Personnel Rules. It is also responsible for accurate and timely payment and reporting of employee wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state, and Department rules and regulations. This unit serves over 5,000 employees in five agencies (IHA, Wheat Ridge and Pueblo Regional Center, Colorado Mental Health Institute at Ft. Logan and Pueblo, Division of Youth Corrections, and All Nursing Homes) that are located in the North Central District and provides certain payroll and timekeeping functions for the entire Department.
About This Position
The Payroll Supervisor exists to (a) supervise all payroll and timekeeping functions performed by the Northern and Western (in coordination with Western District Accountant) District Payroll/Timekeeping Units, (b) ensure accurate and timely payroll and timekeeping functions are performed effectively, efficiently, timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions; proper payments are made to third parties; accurate reporting for management, W-2s, and other reporting purposes, (c) prepare documents and reconciliations to respond to audit requests as received by the Office of the State Auditor or other outside auditors (d) advise and train agency managers and employees on Kronos timekeeping, to correct audit deficiencies, and other issues that arise, (e) ensure critical procedures are performed to maintain the operation of the automated timekeeping system (Kronos) in the department as they relate to Colorado Mental Health Institute at Fort Logan (IIC), Grand Junction Regional Center (IJB), Wheat Ridge Regional Center (IJC), Division of Youth Correction Facilities for the North Central and Western Districts (IKA), Colorado State Veterans Center at Rifle (ILD), Colorado State Veterans Home at Fitzsimons (ILG), and administrative support services (North Central and Western Districts Facilities Management, Accounting, and Procurement), (f) provide retirement counseling for employees considering retirement, and (g) function as back up for the Department Payroll/Timekeeping Manager and Kronos Administrator in their absence.
Summary Of Duties
Review and Analysis:
- Evaluates urgency of underpayments; reviews and approves all manual checks (CHOPS) created by the payroll staff for accuracy of calculations and appropriateness of generating the CHOP.
- Evaluates all overpayments, reviews collection correspondence and approves payment schedules with employees. If an overpayment is deemed to be uncollectible, refers the case to the Payroll Accountant.
- Determines compliance/noncompliance of payroll/timekeeping practices by using federal and state rules, accounting practices, and regulations. Identifies and resolves management issues that need improvement. Develops, establishes, modifies, and implements procedures to maintain compliance.
- Payroll/timekeeping liaison with North Central District Human Resources and Benefits/Risk Management. Establishes and implements appropriate procedures to prevent and/or resolve issues.
- Evaluates employee performance and completes PMAP ratings and IPO’s for three to four staff on a semi-annual basis and identifies areas for professional improvement. Conducts pre- and post-evaluation meetings with employees.
- Coordinates and distributes workload to employees to assure work is completed in an accurate and timely manner, taking advantage of each employee’s individual expertise. Assesses and rebalances staff workloads to ensure equitable distribution. Approves all written communications generated by the Northern District Payroll/Timekeeping Office.
- Develops and revises procedures and updates office procedures manual; keeps all stakeholders informed of changes.
- Determines the most efficient and effective payroll procedures affecting the entire Department and recommends improvements to the Payroll/Timekeeping Manager.
- Participates in meetings with other State Agencies to develop the procedures for any changes to or new laws, policies or regulations and systems such as KRONOS and CPPS after reviewing with CDHS Payroll Manager.
- Develops changes and improvements to State-wide procedures and CPPS and recommends those changes to Central Payroll at the Department of Personnel and Administration after reviewing with the CDHS Payroll Manager.
- Determines proper calculations of employee’s pay and benefits when approached by employees with questions about pay and informs them of the final decision.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
- Six (6) years of professional accounting experience
- Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.
- Bachelor's degree from an accredited institution in accounting, finance, busines, statistics, economics, or data management AND Two (2) years of professional accounting experience
- Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two years of the professional accounting experience.
- Additional appropriate education will substitute for the required experience on a year-for-year basis.
A bachelor's degree from an accredited college or university, which included 27 semester hours of accounting or auditing or finance or statistics or mathematics coursework may substitute for the required education. FPC/CPP can fulfill the accounting requirements.
A Master's degree or doctorate degree in accounting or MBA with an emphasis in accounting or a doctorate degree in accounting from an accredited college or university may substitute for the experience on a year-for-year basis.
A CPA license may substitute for the bachelor's degree and two years of professional accounting experience.
Full-time professional accounting experience may substitute for the required bachelor's degree in accounting on a year-for-year basis.
Definition of Professional Experience: While not fully encompassing, professional accounting experience is defined by the Colorado Department of Human Services as work that typically involves the following components:
- Analysis of financial transactions to determine accuracy, completeness, and conformance to established policies and procedures and generally accepted accounting standards
- Preparing, analyzing, and interpreting financial reports, statements and records, (e.g. balance sheets, profit and loss statements, amortization and depreciation schedules)
- Assembling data and creating financial projections
- Developing, implementing, modifying and documenting accounting systems
- Reconciliation of accounts
- Calculating and estimating effects of proposed changes in operating programs or accounting operations;
- Auditing processes
- Revenue recognition & contract completion recognition
- Account troubleshooting and problem solving
- Implementing and/or designing of financial controls
- GL system maintenance
- Making account recommendations
- Great attention to detail
- Understanding of details and system interactions
- Excellent communications skills
- Experience dealing with difficult situations and customers
- Great data analytic skills
- 2 years of supervisory experience
- Demonstrated proficiency with Microsoft Office software, specifically Excel and Access and/or google products
- Demonstrated experience working with CORE (Advantage)
- Preference will be given to candidates with public-sector and/or government accounting experience
- Demonstrated knowledge and experience with program accounting principles and practices with human-services related programs
- Preference will be given to candidates who demonstrate having greater depth of experience and knowledge related to accounting principles and practices.
- Standard Background – Name check, TRAILS, CMS and JBITS
- Occasional travel, as needed, to facilities or other offices related to training and department requirements
- Must have a current, valid Colorado Driver's license.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How To Apply
The Assessment Process
For additional recruiting questions, please contact Jessica.stroman @state.co.us
About Us
(Benefits Section - For Permanent Positions Only)
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- Employee Wellness program MotivateMe
- Excellent work-life programs, such as flexible schedules, training and more
- Remote work arrangements for eligible positions
- Some positions may qualify for the Public Service Loan Forgiveness Program. For more
Our Values
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
Toll Free Applicant Technical Support
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