Sr. Certified Project Manager IV

Job Title: Sr. Certified Project Manager IV

Job type: C2C, through 6/30/25, likely to extend

Job closing: 9/23/2024 at 4PM AST

Location: All candidates must be CURRENT Wisconsin residents. No relocation is allowed. This position can work mostly remote (within the state of WI) or in the office. Currently, the manager may require one onsite day per month, with other dates as needed.

Basic Functions:

Under the general supervision and review of the deputy director of the Office of Enterprise Initiatives (OEI), this position provides expert leadership on enterprise projects and initiatives. This position is responsible for the overall coordination and management of projects to successfully implement ETF and business unit strategic goals and initiatives and has a high degree of internal and external coordination working directly with vendors, other state departments, all levels of staff and senior management. Responsibilities include, but are not limited to, management of project timeliness, quality assurance, monitoring scope, budget, resource assignment, and escalation of issues. Manages and leads project teams. Facilitates project meetings, elicits requirements and group collaboration, sets agendas, and provides project status reports as outlined within the communication plan. Responsible for developing/coordinating the project plan, monitoring vendor delivery efforts, timelines, and milestone completion efforts. Ensures continuous communication throughout the project with stakeholders. Manages all aspects of the project within the defined budget. Liaises with and updates progress to the portfolio owner (deputy director of OEI). Works closely with the sponsor(s) and business representatives to ensure that projects meet the identified business requirements. Integrates the transition management plan into the implementation work plan. Reports on transition management activities, deliverables, and status.

This is an expert-level position performing difficult and complex work establishing policies, priorities, recommendations, and/or solutions to IT and business-related issues. This person will independently serve as the principal authority in the management of assigned projects, provide expertise in multiple projects of moderate to difficult scope and complexity, and manage complex projects and/or programs with multiple workstreams. This position identifies and independently resolves potential issues, only escalating as needed to sponsor and portfolio owner. This position is an active member of the Center of Excellence for Project Management and will work with other members to establish standards, procedures, and best practices for project management at the Department. This position is responsible for providing direction and mentorship to other Department project managers in the use of tools, techniques, metrics, and standards. In addition, this person will actively embrace the Department's values and fully incorporate them into tasks, job performance, and service to customers. Ensuring effective and efficient interactions with staff and management at all levels and areas of Department is an essential part of this position.

ETF is a medium sized, non-shared services agency administering the Wisconsin Retirement System and related benefit programs to over 630,000 members receiving $5.6 billion in retirement benefits and $1.6 billion in health benefits annually. This position directly supports the agency strategic goal focused on building a talented and agile workforce necessary for achieving the department's mission to develop and deliver quality benefits and services to our members while safeguarding the integrity of the Trust. As an employee of ETF, the incumbent will support and create a diverse and inclusive work force.

Responsibilities include but are not limited to: management of project timeliness, quality of effort, monitoring scope, budget, resource assignment, and escalation of issues. Manages and leads project teams. Facilitates project meetings, elicits requirements and group collaboration, sets agendas, and provides project status reports as outlined within the communication plan. Responsible for developing/coordinating the project plan, monitoring vendor delivery efforts, timelines, and milestone completion efforts. Ensures continuous communication throughout the project with stakeholders. Manages all aspects of the project within the defined budget.

Liaises with and updates progress to the portfolio owner (deputy director of OEI). Works closely with the sponsor and business representatives to ensure that the project meets the identified business requirements. Defines and manages user acceptances testing

(UAT). Identifies user training needs and works with transition manager to coordinate user training. Integrates the transition management plan into the implementation work plan. Reports on transition management activities, deliverables, and status.

Top Required Skills & Years of Experience:

• 5+ years of leading large-scale, complex projects involving numerous competing stakeholders
• 5+ years of experience managing technology (software/system/product) implementation projects
• 3+ years of experience with Agile/Hybrid project management methodology

Nice to Have Skills:

• 5+ years of experience with vendor management
• 3+ years of experience managing interconnected projects within a larger program
• Strong understanding of SDLC (software development life cycle)
• Ability to effectively interact with business areas (soft skills) and technology areas (technology skills)
• PMP certification (or equivalent) is strongly preferred but not required

Thank you

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