Workplace Operations Manager/Office Facilities Manager

Hello

Are you currently available for a new role? Our current openings are for Hybrid Roles in Seattle, WA, Zip Code 98101.

Pay Rate: $31/hr

Duration:3+ months with possibility of longer term extensions

If interested, please reach out with your resume to [email protected]

We are looking for Workplace Operations Manager or Office Facilities Manager with 3+ years of proven experience in office management, property oversight, vendor management, budgeting, employee experience, and operational support.

Experience with G-Suite, Microsoft Office, expense reports, AP/AR, and other office administration software

Responsibilities:

Front desk oversight, Property management, Liaison with landlord or property manager to address building issues

Implementation of routine or emergency office repairs

Oversee site’s annual operating and maintenance program

Ownership of the site operating budget

Provide security oversight, including coordination with Security Manager, IT, and landlords if necessary for employee badge printing and tracking, and oversight of all visitors or guests utilizing the global vendor management system.

Work with hiring managers to coordinate all new hire seating for the office. facilitate desk moves with IT or any floor restacking programs and responsible for all new hire desk setups to ensure a great first impression , including coordinating with IT to ensure equipment is set-up.

Creation of master service agreements with new or existing vendors to align vendors with the client’s contracting requirements, including gaining approvals by Legal and CRE

Onboard new vendors as needed ad ensure existing vendors have up to date vendor documentation including W9s and COIs

Create vendor purchase orders and conduct invoice review and budget tracking

Conduct quarterly business reviews (QBR) to ensure service needs are being met

Manage the site’s snack and beverage program (either independently or through a third party vendor) and ensure alignment with the overall program standards.

Oversee the site budget including tracking of all expenses (snack and beverage program, supplies, repairs and maintenance, service/equipment contracts, etc.) and participate in budget planning and forecasting with the CRE team.

Oversee procurement of all office supplies in accordance with the overall program.

Responsible for overseeing incoming and outgoing mail procedures and mail vendors/staff (if applicable) for the office and ensuring critical documents are handled in a timely manner.

Partner with the Employee Experience team to implement “Think Globally, Act Locally” engagement initiatives that drive employee participation and the workplace experience.

Creatively lead engagement and morale events and programs (in alignment with other sites) including corporate milestones, holiday celebrations, wellness initiatives, volunteer events, birthday and anniversary programs, etc.

Be an operational lead for cultural diversity and inclusion initiatives including coordination with ERG/Circles.

Represent the client in the community such as participation in local volunteer or give-back activities.

Draft and issue regular site updates and communications to drive participation in initiatives (via Slack, email, newsletters, wallboards), help be the voice of the office.