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Department Information
This position is open only to Colorado state residents.
A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities
Our Vision - Creating safer and more resilient communities across Colorado
Our Core Values – Unity, Honor, Service
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan
Why Do I Love My Job at CDPS
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers With a Purpose
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.
Unmatched Benefits
We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.
Description Of Job
About the Work Unit
The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions.
The purpose of this position is to provide professional accounting support to the Colorado Department of Public Safety (CDPS) under the guidance and leadership of the Executive Director’s Office Administrative Services Office. This position applies accounting theories, Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GASB), and other professional accounting standards to provide professional accounting duties and financial reporting services to CDPS. Working knowledge of GAAP, GASB, basic accounting theory, and financial tools such as Excel are required. Working knowledge of state and departmental accounting and the state’s financial system of record (CORE) is preferred, but not required.
This position manages specific accounting and budget sub-systems, including analysis of complicated accounting and fiscal data, billing, cash collection and reconciliation. This analysis requires the application of known and established accounting theory, principles, conceptual models, professional standards, precedents, and statewide system rules and regulations in order to determine their relationship to accounting and budget issues.
This is a professional accounting position that generates, compiles, analyzes and interprets data for all of the accounting and reporting functions of all Federal and/or State programs assigned. The position is responsible for understanding and maintaining the accounts and records in CORE, providing customer service to internal and external customers and working with program managers to ensure submittal of proper documentation for expenditures and assigned accounts.
Key Responsibilities
Financial Document Approval
This position is responsible for performing the review of expenditure transactions posted by other team accounting staff to determine accuracy and compliance with GAAP and GASB accounting standards, State fiscal rules, and all relevant State and department policies.
This position will process journal entry transactions and independently complete detailed reconciliations which includes identifying necessary corrections, making the corrections, and working with the relevant parties so they understand the correction required and the steps needed to prevent similar issues in the future.
Position may collaborate with one or more divisions to support divisional objectives and represent the controller's office on fiscal matters, participating in divisional fiscal staff activities and advising divisional staff on agency-wide objectives. As liaison, position will serve as the fiscal subject matter expert for the resolution of a wide variety of fiscal issues, ranging from adjusting budgets to proper classification of expenditures to analysis and resolution of diagnostic anomalies.
Analyze and research accounting transactions recorded in assigned balance sheet accounts. Record adjusting entries (JV) to modify and correct transactions as appropriate.
Identify and correct identified anomalies utilizing InfoAdvantage diagnostic reports, ad hoc reports, or through account analysis. Determine the underlying cause of the anomaly, and the best solution in accordance with one of several different procedural options. Identified solution must go beyond simply addressing the anomaly, but also address and correct the underlying causes to avoid future anomalies.
Position must determine the nature of anomalies, which may be related to incorrect budget allocation, incorrect coding or recording of transactions, over-expenditure, or insufficient augmenting revenues, and many other possibilities. Having identified the transactions responsible for the anomaly, position must determine select from several possible options the solution that agrees with Generally Accepted Accounting Principles, State fiscal procedures, State fiscal rules, budgetary limitations and the constraints imposed by CORE. Often decisions must be made without complete information, and the corrective action to be taken must be determined by relying on judgment, experience, and intuition.
In some cases, the position must review hundreds of lines of data to determine whether the transactions were properly coded. In the case of balance sheet accounts, it is necessary to be familiar with receivables or payables to know when and where those balances will be cleared, and to ensure that the clearing transaction is properly recorded. This may involve searching through unrelated accounts for activity that may have been applied incorrectly. Account reconciliation is crucial to ensuring CDPS receives value that it is entitled to, meets its obligations in a timely manner, and is able to provide accurate and meaningful financial reporting.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
YOU MUST BE A PERMANENT RESIDENT OF THE STATE OF COLORADO
NOTE: To be considered for this position, you must meet one of the following options for consideration.
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
ARE YOU IN NEED OF AN ACCOMODATION?
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at [email protected] .
EQUITY, DIVERSITY AND INCLUSION STATEMENT
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at [email protected] .
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
This position is open only to Colorado state residents.
A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities
Our Vision - Creating safer and more resilient communities across Colorado
Our Core Values – Unity, Honor, Service
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan
Why Do I Love My Job at CDPS
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers With a Purpose
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.
Unmatched Benefits
We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.
- Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
- State contribution into Health Savings Account when enrolled in HDHP.
- Job protected medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) .
- Paid medical leave benefits provided by the State of Colorado.
- Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
- We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.
- CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave and annual wellness days.
- The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
- Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
- Credit Union of Colorado membership eligibility.
Description Of Job
About the Work Unit
The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions.
- The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department
- Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions
- Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions
- Compliance and Professional Standards Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards
- Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation
- Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.
- Chief Administrative Officer’s office
- Accounting Services and Commercial Cards led by the Controller
- Budget and Policy led by the Budget Director
- Purchasing and Contracts by the Purchasing Director
- Logistics Services Section led by the Logistics Director
- Property Services Section led by the Property Services Director
The purpose of this position is to provide professional accounting support to the Colorado Department of Public Safety (CDPS) under the guidance and leadership of the Executive Director’s Office Administrative Services Office. This position applies accounting theories, Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GASB), and other professional accounting standards to provide professional accounting duties and financial reporting services to CDPS. Working knowledge of GAAP, GASB, basic accounting theory, and financial tools such as Excel are required. Working knowledge of state and departmental accounting and the state’s financial system of record (CORE) is preferred, but not required.
This position manages specific accounting and budget sub-systems, including analysis of complicated accounting and fiscal data, billing, cash collection and reconciliation. This analysis requires the application of known and established accounting theory, principles, conceptual models, professional standards, precedents, and statewide system rules and regulations in order to determine their relationship to accounting and budget issues.
This is a professional accounting position that generates, compiles, analyzes and interprets data for all of the accounting and reporting functions of all Federal and/or State programs assigned. The position is responsible for understanding and maintaining the accounts and records in CORE, providing customer service to internal and external customers and working with program managers to ensure submittal of proper documentation for expenditures and assigned accounts.
Key Responsibilities
Financial Document Approval
This position is responsible for performing the review of expenditure transactions posted by other team accounting staff to determine accuracy and compliance with GAAP and GASB accounting standards, State fiscal rules, and all relevant State and department policies.
- Reviews and approves documents in CORE such as IN’s, GAX’s, PRC1’s, RE’s, and internal transactions and determines financial impact of transaction to the general ledger.
- Ensures supporting documentation properly substantiates the nature of the transaction and demonstrates appropriate approvals.
- Determines if the transaction is compliant with GAAP and GASB accounting standards, State fiscal rules, and all relevant State and department policies.
- The position is also responsible for helping to troubleshoot various errors and provide guidance on how to correct.
This position will process journal entry transactions and independently complete detailed reconciliations which includes identifying necessary corrections, making the corrections, and working with the relevant parties so they understand the correction required and the steps needed to prevent similar issues in the future.
Position may collaborate with one or more divisions to support divisional objectives and represent the controller's office on fiscal matters, participating in divisional fiscal staff activities and advising divisional staff on agency-wide objectives. As liaison, position will serve as the fiscal subject matter expert for the resolution of a wide variety of fiscal issues, ranging from adjusting budgets to proper classification of expenditures to analysis and resolution of diagnostic anomalies.
- Determining compliance with GAAP and GASB accounting standards, State fiscal rules, and all relevant State and department policies.
- Identifying when additional training or policy revisions are needed.
Analyze and research accounting transactions recorded in assigned balance sheet accounts. Record adjusting entries (JV) to modify and correct transactions as appropriate.
Identify and correct identified anomalies utilizing InfoAdvantage diagnostic reports, ad hoc reports, or through account analysis. Determine the underlying cause of the anomaly, and the best solution in accordance with one of several different procedural options. Identified solution must go beyond simply addressing the anomaly, but also address and correct the underlying causes to avoid future anomalies.
Position must determine the nature of anomalies, which may be related to incorrect budget allocation, incorrect coding or recording of transactions, over-expenditure, or insufficient augmenting revenues, and many other possibilities. Having identified the transactions responsible for the anomaly, position must determine select from several possible options the solution that agrees with Generally Accepted Accounting Principles, State fiscal procedures, State fiscal rules, budgetary limitations and the constraints imposed by CORE. Often decisions must be made without complete information, and the corrective action to be taken must be determined by relying on judgment, experience, and intuition.
In some cases, the position must review hundreds of lines of data to determine whether the transactions were properly coded. In the case of balance sheet accounts, it is necessary to be familiar with receivables or payables to know when and where those balances will be cleared, and to ensure that the clearing transaction is properly recorded. This may involve searching through unrelated accounts for activity that may have been applied incorrectly. Account reconciliation is crucial to ensuring CDPS receives value that it is entitled to, meets its obligations in a timely manner, and is able to provide accurate and meaningful financial reporting.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
YOU MUST BE A PERMANENT RESIDENT OF THE STATE OF COLORADO
NOTE: To be considered for this position, you must meet one of the following options for consideration.
- Four (4) years of professional government accounting experience that includes journal entries that are in compliance with GAAP and GASB accounting standards and reconciliations of accounting transactions.
- A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to four (4) years
- Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for four years of education.
- Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and reference checks.
- Experience with state financial system (CORE) is preferred.
- Knowledge of Colorado State fiscal rules
- Complex account reconciliation experience
- A Certified Pubic Accountant (CPA) designation.
- Highly proficient with Excel.
- Excellent verbal and written communication skills.
- Professional office work environment
- Mostly sedentary
- Office operates between 8:00 AM and 5:00 PM, Monday - Friday
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
ARE YOU IN NEED OF AN ACCOMODATION?
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at [email protected] .
EQUITY, DIVERSITY AND INCLUSION STATEMENT
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at [email protected] .
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
- Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
- All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
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