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HR Administrative Assistant

  • Full Time, onsite
  • Greenshades Software
  • Jacksonville, United States of America
Salary undisclosed

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Summary

The Human Resource (HR) Administrative Assistant supports the HR function at Greenshades by performing a variety of administrative tasks. This position is highly structured so requires someone who follows workflows & checklists closely. Using templates & established guides, this position communicates with employees & applicants about routine employment activities. With a keen eye for accuracy & a high sense of urgency, this position is important for the smooth delivery of the overall employee experience.

Job Duties

  • Administrative Support for routine Employee Intakes. Set up process workflow checklists. Process background checks. Receive & file employee intake documentation. Set up HRIS system profiles for new hires
  • Administrative Support for routine Employee Exits. Set up process workflow checklists. Receive & file employee exit documentation
  • Administrative Support for general Training. Monitor due dates for routine trainings. Communicate with employees about completing training. File completed certificates on employee files & tracking sheets
  • Administrative Support for Employee Survey. Enter data into the quarterly summary excel
  • Administrative Support for Performance Reviews. Enter data into the system to prepare for annual reviews
  • Administrative Support for Events. Arrange for shipments of event materials
  • General administrative activities. Support with other cyclical projects & activities. Prepare data & pull reports for department activities as needed
  • Other duties as assigned by supervisor

Requirements

  • Basic familiarity with office platform use & navigation including, but not limited to, Word, Excel, email, slack & HRIS
  • Ability to follow established checklists, workflows & processes closely
  • Ability to continually keep electronic files up to date
  • Ability to key data & record information in various systems accurately
  • Attention to detail
  • Ability to work at in a fast-paced environment
  • Ability to keep information confidential
  • Strong verbal & written communication skills required
  • High school education or equivalent

This is a remote position.

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