OFFICE MANAGER
Salary undisclosed
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Summary
Position performs administrative duties related to the Street Department operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
None.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High School Diploma or GED. One-year certification from college or technical school is preferred, but not required. Six months to one year of related experience and/or training; or equivalent combination of experience and education .
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathmatical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form . Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to stand, walk, climb, and/or balance. The employee is required to reach, stoop, kneel, crouch, and crawl. The employee is regularly required to lift and move up to 25 lbs., Specific vision abilities required by this job include distance and color vision. The noise level in the work environment is usually quiet.
Position performs administrative duties related to the Street Department operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Answers department telephones and directs or responds to call requests appropriately.
- Greets all department visitors and directs them to the appropriate location or personnel.
- Codes, logs, and processes a variety of city documents related business, finance, or transactions.
- Maintains all departmental records and updates as required.
- Coordinates and transacts personnel matters with Personnel Office.
- Prepares and distributes departmental budgets as required.
- Attends city meetings as required, takes and translates dictation of all events.
- Acts as departmental liaison to all taxpayer requests, complaints and to address related issues.
- Handles trash service complaints
- Calculates and issues all rate increases for city street services.
- Department dispatcher for all crews and operations.
- Calculates street paving and striping figures
- Call in 811 Locates
- Maintains supply room and pull supply orders for City Departments
- Logs supplies to be ordered for supply room
- Prepares state maintenance reports
- Prepare monthly reports
- Prepare and sends out mowing letters
- Prepare and send out mowing bills
None.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High School Diploma or GED. One-year certification from college or technical school is preferred, but not required. Six months to one year of related experience and/or training; or equivalent combination of experience and education .
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathmatical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form . Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to stand, walk, climb, and/or balance. The employee is required to reach, stoop, kneel, crouch, and crawl. The employee is regularly required to lift and move up to 25 lbs., Specific vision abilities required by this job include distance and color vision. The noise level in the work environment is usually quiet.
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