Project Coordinator

• Tracks, maintains, and coordinates actions for procurement, action items, risks and issues, and next steps associated with the administrative needs of DPH IT.
• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders on all administrative projects.
• Meticulous attention to details and excellent documentation organizational skills.
• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.
• Coordinates conference calls and meetings for multiple teams/projects; presents meeting agendas and records meeting minutes as needed or follows up on and reviews meeting minutes recorded by team member.
• Financial responsibilities including invoice management, requesting funds for upcoming expenses, managing financial requests through creation, signature, and budget tracking.
• Reviews and receive approval for system support/procurement tickets. Review business justification for requests of new equipment and gather additional information needed prior to executive sign off.
• Maintain a working relationship with the Help Desk, Asset Management, and the Desktop team to ensure timely and accurate completion of open requests from the project teams.
• Flexibility to manage strategically and tactically given the situation tasked with.
• Adhere to established Commonwealth policy and procedures with respect to project management methodology quality assurance and other related standards.

QUALIFICATIONS:

• Knowledge of, and experience in a healthcare information technology environment
• Ability to develop and maintain effective relationships with management, business users and project team members.
• Ability to interact effectively with technical personnel and with a wide variety of technical resources, both FTE and Contractors.
• Ability to translate and communicate technical concepts, information, plans, and procedures to both technical personnel and non-IT business partners.
• Excellent oral and written communication skills, and presentation skills.
• Ability to assess priorities and operate in a flexible manner to meet the dynamic needs of the team.
• Ability to work independently and process quickly, independently prioritizing work activities.

Job Requirements

• Bachelor s degree or equivalent
• Minimum (3) three years of Information Technology project experience
• Experience with and preparing project and procurement documentation.
• Proficiency with MS Office applications including Excel, Word, Visio, Outlook and PowerPoint.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

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