Accounts Payable & Accounts Receivable Supervisor

Job Details

Job Location

Pomona, CA

Description

Who are we

Yamamotoyama U.S.A., a certified , stands as a testament to the art of traditional Japanese green tea and nori seaweed products, upholding a commitment to unparalleled quality since 1690. Our culture is enriched by diverse backgrounds, all striving to find their unique voice in a harmonious blend. This spirit of unity in diversity extends to our portfolio, which includes the globally recognized Stash Tea Company, offering an expansive array of premium teas. In addition, we proudly present Ujido, a brand deeply rooted in the art and tradition of Japanese Matcha. Our dedication to excellence is not just in our products, but in the mosaic of voices that shape our legacy.

Purpose Of The Role

The Accounts Payable & Accounts Receivable Supervisor plays a critical role in ensuring timely and accurate recording of accounting transactions and processes including month-end close, revenue recognition, AP processing, AR oversight, and support for the year-end financial statements review with our outside accounting firm and annual income tax returns preparation with our tax accounting firm. This is a hands-on role with assigned daily and month-end tasks, as well as managing and developing AP & AR team members. This role is essential in maintaining accurate and efficient financial operations while complying with regulations. Overall, this position will play a vital role in Yamamotoyama’s financial health and operational efficiency.

We Encourage You To Apply

We understand that not everyone fits perfectly into a list of qualifications. If you are passionate about this role, our product, and our history, we encourage you to apply even if you don't meet all the listed requirements. We value diverse experiences and are committed to creating an inclusive environment where everyone can thrive.

Qualifications

Responsibilities:

• Accounts Payable Processing: Supervise the receipt, verification, and processing of supplier and vendor invoices, ensuring accuracy, proper coding, and adherence to company policies and payment terms. Review and post AP invoices in X3. Act as backup support for all AP functions.
• Payment Disbursement: Oversee payment disbursements to vendors, manage payment schedules, optimize payment methods, and maintain positive vendor relations.
• Accounts Receivable: Supervise and guide the Accounts Receivable team and processes, including accurate and timely customer invoicing, cash applications, customer trade and promotion deduction processing, and reconciliation of customer accounts. Monitor outstanding balances to ensure timely payments.
• Customer Deduction Tracking: Support the customer trade and promotions process including preparation and/or review of a monthly promotions’ accrual. Research activity within Exceedra, a sales trade promotion tracking and management software platform, including frequent interaction with the Customer Development team to verify and
• coordinate accuracy of tracking promotions and deductions clearing process.
• Customer Relations: Maintain positive and professional relationships with customers by addressing payment inquiries and deduction disputes in a customer-focused, efficient and collaborative manner.
• Reporting and Analysis: Generate reports related to AP vendor and supplier activity, accounts receivable, trade deductions, and analyze data to identify trends and areas for process improvement. Provide insights and recommendations to enhance cash flow and reduce non-promotional deduction occurrences.
• Month-End Close: Complete assigned tasks as well as management of the month-end AP & AR close duties including planning, tracking, managing direct reports, and ensuring all entries are captured in the appropriate period by the designated due date
• People Leadership: Lead and motivate your direct reports, set performance goals, and provide guidance, coaching and training to ensure timely and accurate recording of all financial transactions.
• Audit and Tax Compliance: Collaborate with the Controller and Senior Vice President of Finance to provide outside accounting firm and tax professionals requested AP & AR documents for external reviews and tax return preparations
• Ad Hoc Projects: Lead AP & AR department projects to enhance processes and other department initiatives, and represent AP & AR teams on cross-departmental projects
  
  

Core Skills

• Strategic Thinking: Commitment to strategic prioritization, involving strategically managing tasks and projects and making the most of available resources to achieve goals.
• Enterprise Mindset: Innate enterprise mindset, always thinking about the bigger picture and recognizing how financial decisions impact overall objectives.
• Effective Communication: Ensuring messages are clear and frequently delivered to all relevant stakeholders.
• Time Management: Using time efficiently to complete projects ahead of schedule when possible, including monitoring deadlines and managing workload effectively.
• Influence: Ability to influence cross-functional teams in order to achieve team goals and drive organizational priorities.
  
  

Core Behaviors

• People Management: Excellent people management skills, including proven experience with coaching, conflict resolution, and giving and receiving feedback. Willing and able to develop direct reports’ technical skills, core skills, and key behaviors needed to grow professionally at Yamamotoyama.
• Adaptability: Highly adaptable and ready to embrace financial and organizational changes, leading direct reports and key stakeholders through department and enterprise-wide transformations.
• Change Readiness: Enthusiasm for adopting new processes and systems, keeping up with industry trends and emerging technologies.
• Accountability: Strong sense of accountability and willingness to own work outside of your remit, as necessary. Demonstrated self-awareness, including the ability to own mistakes and learn from them.
• Relationship Building: Understanding others’ motivations and interest in building rapport with team members both inside and outside of the AP/AR department.
  
  

Requirements

• Bachelor's degree, preferably in Accounting
• 5+ years of progressive AP & AR experience and 3+ years managing direct reports
• Proficiency in ERP software and Microsoft Office Suite
  
  

Physical Requirements

For the role of AP & AR Supervisor, the physical requirements are generally minimal due to the office-based nature of the job. However, some physical demands may include:

• Regularly required to sit for extended periods.
• Frequently required to use a computer, including typing, and viewing a monitor.
• Regularly required to talk and/or listen in conversations with customers and team members, both in-person and over the phone.
• Occasionally may need to lift and move small office supplies, up to 25 lbs.
• Occasional travel may be required for trade shows or meetings, which could involve standing for long periods, walking long distances, and transporting light materials.
• Good manual dexterity for the use of common office equipment such as computer keyboards, monitors, copiers, and scanners.
  
  

Pay And Benefits

The annual pay range for this full-time position is $90,000 - $110,000 with an annual bonus. Our pay ranges are guided by the discipline, level, and experience required. Within the range, individual pay may vary based on additional factors, including your specific location, desired skills/ technical competency, relevant experience, and advanced education/ training. Benefits include Medical, Dental, Vision, Life, AD&D, LTD, EAP, Wellness Stipend, Vacation Accrual, and 401(k) with Safe Harbor Contribution. In addition, we offer our employees discounts on our product, tuition reimbursement, continuing education support, and more!

Note: The above physical requirements are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Yamamotoyama is an equal opportunity employer. At Yamamotoyama, we are dedicated to fostering an inclusive environment that cultivates creativity and innovation. Although rich in history, innovation is woven into our DNA, and this demands diversity of thought. Our commitment to serving our community wholeheartedly compels us to embrace a broad spectrum of perspectives, backgrounds, regions, and experiences.