Privacy Impact Assessment (PIA) Specialist Senior

Job Description: RQ00176 - Privacy Impact Assessment (PIA) Specialist Senior

Submission Closing: Oct 14 4pm

Start Date: 2024-10-28

End Date: 2025-03-31

Extension # of Days: 252.00

Max Extension Term(s): 2 Times

Assignment type: Hybrid

Location: 525 University Avenue. Toronto, Ontario

Job Title: RQ-2024-007266- Privacy Impact Assessment (PIA) Specialist - Senior

Description

Background Information:

The purpose of this procurement of a Senior Privacy (PIA) Specialist is to acquire a contingent resource to act as a dedicated privacy subject matter expert to assist with supporting privacy matters related to a number of key Information Technology projects that include provincial Electronic Health Record (EHR) initiatives, AI Scribe; Homecare; Provincial Viewers, etc.

Ontario Health is seeking a Privacy resource to ensure that Ontario Health maintains compliance with its legal and contractual privacy obligations, and builds privacy into the design of projects that involve personal health information (PHI), thus reducing risk for the organization and protecting the trust and privacy of individuals whose PHI we manage.

Must haves:

• Minimum of 3 years health privacy experience conducting privacy impact assessments (PIAs) on medium to high complexity projects
• Minimum 5 years direct operational level privacy experience preferably in a health sector and/or IT environment
• Minimum 5 years' experience drafting and reviewing privacy requirements for data sharing agreements
• Minimum 5 years experience developing privacy policies and procedures, requirements, or controls
• Familiarity with the Personal Health Information Protection Act (PHIPA), and its related requirements for Health Information Network Providers (HINP) and Electronic Service Providers (ESP)
• Familiarity with Application Programming Interface (API) functionality and management
• Familiarity with Electronic Medical Record (EMR) or Hospital Information System (HIS) infrastructure, design, and data flows

Responsibilities:

• Conducting/Completing Privacy Impact Assessments and associated documentation
• Providing Privacy Consultation on a diverse range of complex, multi-stakeholder health privacy issues and Information Technology (IT) initiatives
• Identify and assess privacy risks, including developing risk mitigation plans
• Create or inform the creation of data flow diagrams and associated privacy controls and compliance requirements
• Reviewing and advising on agreements, including data sharing agreements
• Developing privacy requirements for new or changing projects
• Providing privacy advisory and support to business teams
• Other duties as required

Desired Skills:

• Demonstrable knowledge of project management; Knowledge and understanding of Project Management s Institute s Project Management Body of Knowledge is an asset
• Experience working on and delivering multiple projects
• Demonstrated project management software skills and experience e.g. MS Project, MS Teams etc.
• University undergraduate or graduate degree in Health, Computer Science, Engineering, Law, Security, or a related discipline from a recognized institution or equivalent experience desired
• Familiarity with Prescribed Entities (PEs) or Prescribed Persons (PP) under the Personal Health Information Protection Act (PHIPA), and their related requirements, is an asset
• Familiarity with audit logging and Security Information and Event Management (SIEM) technology is an asset
• Familiarity with technical data protection controls and technology such as encryption and tokenization is an asset
• Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards is an asset

Required Skills

1. Minimum 3 years health privacy experience conducting privacy impact assessments (PIAs) on medium to high complexity projects.: 20 Points
2. Minimum 5 years direct operational level privacy experience in a health sector and/or IT environment or both.: 20 Points
3. Minimum 5 years experience in developing privacy policies and procedures, requirements, or controls.: 20 Points
4. Minimum 5 years experience drafting and reviewing privacy requirements for data sharing agreements.: 15 Points
5. Familiarity with the Personal Health Information Protection Act (PHIPA), and requirements related to Health Information Network Provider (HINP) and Electronic Service Provider (ESP).: 10 Points
6. Familiarity with Application Programming Interface (API) functionality and management.: 7.5 Points
7. Familiarity with Electronic Medical Record (EMR) or Hospital Information System (HIS) infrastructure, design, and data flows.: 7.5 Points

Total - 100 Points

Must Haves:

• 3+ years health privacy experience conducting privacy impact assessments (PIAs) on medium to high complexity projects
• 5+ years direct operational level privacy experience preferably in a health sector and/or IT environment
• 5+ years' experience drafting and reviewing privacy requirements for data sharing agreements

Deliverables:

• Over the duration of the engagement, the Senior Privacy (PIA) Specialist will support work already in progress, as well as new work on Privacy Impact Assessments;
• Work with the project and product teams on risk mitigation of PIA findings as required under PHIPA;
• Support work related to update and/or developing new agreements;
• Other duties as required. Note that knowledge of current privacy and data protection policy and legislation, especially Ontario s Personal Health Information Protection Act (PHIPA), will be critical to ensure success.
• Conducting/Completing Privacy Impact Assessments and associated documentation
• Providing Privacy Consultation on a diverse range of complex, multi-stakeholder health privacy issues and Information Technology (IT) initiatives
• Developing risk mitigation plans
• Create or inform the creation of data flow diagrams and associated privacy controls and compliance requirements
• Reviewing and advising on agreements, including data sharing agreements
• Developing privacy requirements for new or changing projects

Additional Terms

Ontario Health assets including laptops and related equipment cannot be removed from the province of Ontario without prior written approval from Ontario Health.

Assignment Type: This position is currently hybrid. The resource under this request will be required to work onsite upon Ontario Health request.

Knowledge Transfer Details:

• The Candidate will ensure full knowledge transfer is provided to the Ontario Health team before end of engagement. Some of this might occur at the end of the engagement but will also be shared as information is obtained/consolidated. Key deliverables will be shared with team, using an approved format.
• The Candidate must provide all related documentation as part of Knowledge transfer protocol. Documents will be reviewed by the appropriate leads and signed off by manager/director.
• The candidate will work collaboratively with Ontario Health team throughout the assignment and ensure key deliverables, milestones, and documentation are shared.
• A walkthrough of any demos, development, etc. will be required before end of engagement, as required.

Supplier Comments

MSP Notes

Shortlist Date: October 14, 2024 1 pm

Location: Hybrid up to 3 days a week

Public Sector Experience: Preferred

# of submissions/supplier: 1

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