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JavaScript is like the magic behind making websites interactive. Basically, it makes Epicareer more enjoyable and engaging.
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  4. Click Websites.
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  2. Click. then Settings.
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  1. Go to Settings.
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Jobs or company...

Executive Assistant to Chief Executive Officer

Salary undisclosed

Apply on

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Position Overview:

Folden Lane, a startup home furnishings design and manufacturing business, is seeking a dynamic, resourceful, and organized Executive Assistant to support the Founder & CEO. No two days will look the same here – if that excites you, keep reading! This role involves managing day-to-day executive-level operations, including calendar management, client meeting preparation, office administration, and special projects.

The ideal candidate will possess excellent communication skills, meticulous attention to detail & execution, strong organizational skills, and a high level of confidentiality. You will be a vital, trusted partner to the CEO, the global team, and all internal and external stakeholders.

This position will require onsite presence 2-3 days a week in our Park Slope, Brooklyn, NY Headquarters. Please only apply for this opportunity if this hybrid calendar suits your professional needs and work-life balance considerations.

Key Responsibilities:

1.Executive Support:

  • Manage the CEO’s calendar, coordinate complex schedules, meetings, and travel (domestic and international).
  • Serve as a gatekeeper, prioritizing the CEO's time across business and personal commitments.
  • Oversee email and phone communications, draft responses, and flag urgent matters.
  • Prepare reports, presentations, and meeting agendas, ensuring follow-up on key action items.

2.Project & Operations Management:

  • Lead and track strategic projects, ensuring deadlines are met and cross-functional collaboration is smooth.
  • Coordinate client meeting preparation, investor communications, and ad hoc/miscellaneous updates on behalf of the CEO.
  • Manage weekly global team huddles, prioritize tasks across functions, and drive cultural initiatives.
  • Oversee onboarding, hiring processes, and the new associate pipeline. Be gatekeeper of our global brand training manual.

3.Business, Travel & Office Management:

  • Handle travel arrangements for the CEO (domestic & international) and clients, coordinating logistics for meetings.
  • Manage personal (CEO) and business finances, including expense tracking and budget oversight. Responsible for office upkeep including management and ordering of supplies, necessary technology, tools for all stakeholders.
  • Manage all inbound and outbound samples/packages into Brooklyn HQ (new products, client samples, swatch, production samples, etc).

4.Operational Coordination:

  • Act as a liaison between teams, maintaining communication across departments.
  • Manage internal systems, databases, and ensure the procurement of necessary resources.

5.Confidentiality & Discretion:

  • Handle sensitive business and personal information with the highest level of confidentiality.
  • Maintain professionalism when interacting with high-profile individuals.

Qualifications:

  • Education: Bachelor’s degree preferred.
  • Experience: 4-7 years supporting C-level executives, ideally in a fast-paced, startup environment.

Skills:

  • Exceptional organizational skills and attention to detail.
  • High emotional intelligence, problem-solving abilities, and discretion.
  • Strong written and verbal communication skills.
  • Proficiency in Google Suite, Microsoft Office, project management tools, and CRM systems.

Preferred Qualifications:

  • Background in meeting planning, trade shows, mastering complex calendars, or project management.
  • Experience in consumer products, supply chain, finance, or family office settings.
  • Experience working at a startup (global teams) & entrepreneurship is a must!

Expectations:

  • Professionalism: Demonstrate discernment and ethical behavior.
  • Proactive Approach: Anticipate needs, solve problems, and take action independently.
  • Flexibility: Adapt to changing priorities and work outside regular hours when necessary (We have offices/teams in New York, Manila, Shanghai, and soon more...)
  • Physical Requirements: Ability to sit or stand for long periods and lift 25-30 pounds occasionally.
  • Work Ethic: Disciplined, dedicated, and laser-focused on continuously improving and being an amazing team player. Genuine passion.

Compensation & Benefits:

  • Highly competitive salary for the role.
  • Unlimited PTO and company contribution to health/vision/dental insurance (handled case by case)
  • Opportunity to travel the world and engage in exciting projects.
  • Health & Wellness monthly subsidy towards gym membership, yoga, karate, whatever floats your boat!
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