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Position Summary
The Staff Specialist plans, coordinates and participates activities within assigned training, financial and
administrative areas in support of departmental regulatory training
compliance, fiscal responsibilities and business processes. The position maintains a liaison with other
programs, offices and departments at client to coordinate and accomplish objectives.
Position Responsibilities
Training
Plan, coordinate and administer training completion and compliance activities to include implementing
procedures, processes, services and systems; train employees in proper methods and procedures and
ensure correctness of training completions and documentation.
Monitor and provide the status of the employee’s compliance with SOP, client, functional group
and position training, communicating with staff, management and leadership in support of training
compliance for favorable sponsor and audit outcomes. Prepare and provide training and qualification
documentation for audit reviews, i.e. internal, sponsor or regulatory agency.
Develop, coordinate and advise staff regarding training program. Prepare training metrics and
compliance reports, analyze compliance reports and communicate assessments.
Financial
Support financial management related to internal business processes for client to include
ordering client technology purchases and repairs, monitor backlogs, equipment receipt and payments of
purchases. Initiate payment for monthly client wireless bills, monitor through process for timely approval
and payment. Perform procurement card purchases and reconciliations, reimbursements, training
registrations, conference attendance, and travel arrangements. Monitor, verify and reconcile expenditure
of budgeted funds as appropriate.
Administrative
Oversee and manage events and large meetings for the group. Establish and manage central calendar
announcements and distribution lists for the group.
Coordinate public, social events and other related administrative programs; develop and coordinate new
ideas and concepts for program themes, materials and resources to supplement, expand or replace
existing program components.
Provide meeting, documentation and messaging support to Leadership
Team.
Additional Skills & Qualifications:
Able to provide guidance and direction to staff, including setting standards and monitoring completion and
performance.
Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to
problems.
Skills evaluating program performance, summarizing findings, communicating results, and forming an
action plan.
Knowledge of business and management principles involved in strategic planning, resource allocation,
human resources modeling, leadership technique and coordination of people and resources.
Work requires knowledge of basic mathematical, research and communications principles normally
acquired through two years of postsecondary education.
2
communications and research practices.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
Position Summary
The Staff Specialist plans, coordinates and participates activities within assigned training, financial and
administrative areas in support of departmental regulatory training
compliance, fiscal responsibilities and business processes. The position maintains a liaison with other
programs, offices and departments at client to coordinate and accomplish objectives.
Position Responsibilities
Training
Plan, coordinate and administer training completion and compliance activities to include implementing
procedures, processes, services and systems; train employees in proper methods and procedures and
ensure correctness of training completions and documentation.
Monitor and provide the status of the employee’s compliance with SOP, client, functional group
and position training, communicating with staff, management and leadership in support of training
compliance for favorable sponsor and audit outcomes. Prepare and provide training and qualification
documentation for audit reviews, i.e. internal, sponsor or regulatory agency.
Develop, coordinate and advise staff regarding training program. Prepare training metrics and
compliance reports, analyze compliance reports and communicate assessments.
Financial
Support financial management related to internal business processes for client to include
ordering client technology purchases and repairs, monitor backlogs, equipment receipt and payments of
purchases. Initiate payment for monthly client wireless bills, monitor through process for timely approval
and payment. Perform procurement card purchases and reconciliations, reimbursements, training
registrations, conference attendance, and travel arrangements. Monitor, verify and reconcile expenditure
of budgeted funds as appropriate.
Administrative
Oversee and manage events and large meetings for the group. Establish and manage central calendar
announcements and distribution lists for the group.
Coordinate public, social events and other related administrative programs; develop and coordinate new
ideas and concepts for program themes, materials and resources to supplement, expand or replace
existing program components.
Provide meeting, documentation and messaging support to Leadership
Team.
Additional Skills & Qualifications:
Able to provide guidance and direction to staff, including setting standards and monitoring completion and
performance.
Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to
problems.
Skills evaluating program performance, summarizing findings, communicating results, and forming an
action plan.
Knowledge of business and management principles involved in strategic planning, resource allocation,
human resources modeling, leadership technique and coordination of people and resources.
Work requires knowledge of basic mathematical, research and communications principles normally
acquired through two years of postsecondary education.
2
- Work generally requires four years of clerical or research experience to acquire strong skills in
communications and research practices.
- A bachelor’s degree in a field of study directly related to the specific position may be substituted
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
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