Auditor

The Administrative Assistant performs a variety of clerical and administrative duties in supporting the assigned departments.

ESSENTIAL JOB FUNCTIONS/DUTIES:

• Provides administrative support and assistance to assigned departments.
• Meets and greets visitors and notifies staff of their arrival and business purpose.
• Utilizes office equipment (copier, fax, computer, multi-line phone, etc.) to perform work/ tasks.
• Responsible for all incoming and outgoing communication, to include phones, emails and faxes, and distribution to correct recipient/ department in an organized and timely manner following established procedures.
• Ships and mails correspondence and packages.
• Orders and maintains inventory of office and pantry supplies.
• Organizes, maintains and updates physical and electronic filing systems.
• Works closely daily with numerous property departments to complete tasks as assigned.
• Responsible for handling questions and concerns brought to the department and ensuring timely follow through to resolution or reference to the appropriate manager or department.
• Demonstrates consistent attention to developing and maintaining professional client, team member and vendor relationships.
• Promotes positive, solution-oriented communication with clients and fellow team members.
• Maintains an organized, neat, safe and clean work area.
• Conducts phone calls on behalf of departments.
• Coordinates usage of the conference rooms with the other administrative support team members.
• Arranges proper set up for meetings, including but not limited to audio visual equipment and food and beverage offerings.
• Composes and/or edits correspondence, memos, reports, spreadsheets and power point presentations.
• Documents and distributes meeting minutes and maintains confidentiality of business matters.
• Serves as liaison between departments, vendors, and guests.
• Maintains department calendars and directory/list of internal/external business contacts.
• Arranges travel including flights, hotel, and ground transportation; May be required to make entertainment arrangements (dinners, shows).
• Collects information and conducts research per management request.
• Maintains physical and electronic files and documents in an organized manner.
• Assists in special events planning.
• Performs other duties as assigned.
  
  

JOB SPECIFICATIONS:

• Must be 21 years or older.
• Associate degree or above in a related field or equivalent experience preferred.
• 2 years of administrative support experience, preferably in hospitality industry and/or 2 years of administrative support experience in legal department or office.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with G-Suite /Google Workspace, Microsoft Office Suite or related software.
• Working knowledge of company internal controls and Policies and Procedures.