Billing and Purchasing Order Specialist

Title: Billing and Purchasing Order Specialist

Location:- Lakewood, NJ (Onsite)

Full-Time

Job description:

We are seeking a meticulous and experienced Accounts Payable and Procurement Specialist to manage our financial transactions and procurement processes. This role involves setting up wire transfers, handling high volumes of transactions, purchasing, negotiating with suppliers, and ensuring all shipping documents and payments are accurately processed. Proficiency in QuickBooks and strong communication skills are essential for coordinating with brand owners.

Key Responsibilities:

Wire Transfers: Set up and manage wire transfers, handling a few hundred transactions weekly with precision and efficiency.

Purchasing:

Prepare detailed lists for all purchase orders (POs).

Negotiate terms and finalize agreements with suppliers to ensure the best deals and terms.

Payment Processing: Once approved, deposit payments promptly.

Verify quantities and prices to ensure accuracy.

Execute payments efficiently and correctly.

Document Verification:

Ensure all duties and shipping documents are accurate and complete before processing.

Shipping Container Monitoring:

Track and monitor shipping containers.

Manage payment schedules and ensure all inspections are completed on time.

Financial Reconciliation:

Verify financial details on Go-Flow.

Ensure all transactions are accurate and match before processing payments.

QuickBooks Management:

Receive inventory in QuickBooks.

Accurately calculate costs and update records.

Timely Documentation:

Ensure Bills of Lading (BOL) are processed on time to avoid any delays.

Coordination with Brand Owners:

Communicate regularly with brand owners to resolve any issues.

Ensure smooth operations and maintain strong relationships.

Qualifications:

Proficiency in QuickBooks and other financial software.

Strong negotiation and communication skills.

Exceptional attention to detail and accuracy.

Experience in managing high volumes of transactions.

Ability to work independently and as part of a team.

Strong organizational and time-management skills.

Join our team and play a crucial role in ensuring our financial and procurement processes run

smoothly and efficiently!

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