Personal Assistant

A dynamic principal is seeking a bright and organized Personal Assistant / House Manager to support a very busy family. The client is seeking an experience candidate who is highly detailed with an upbeat and positive demeanor. Requiring a candidate who is extremely organized, tech savvy, able to prioritize tasks, is thorough and proactive. This role will be responsible for managing all family day to day needs, household management, small-scale events, vendor communications, oversee staff, and the family’s schedule/calendar.

***This is a hybrid role with the ability to work at multiple Bay Area properties.

Responsibilities

House and Estate Management:

• Manage the day to day needs for two Bay Area homes, assisting with any home projects or organization, and implementing processes as needed.
• Management of, communications, and overseeing staff including the chef, nanny, housekeepers, dog walker and other vendors
• Ensure households are always organized and decluttered, maintain inventory, and neat and organized closets for all family members
• Ensure property maintenance and repairs happen swiftly and thoroughly
• Vendor Management: negotiate terms, confirm insurance, supervise work, ensure completion in timely manner
• Ensure all bills and invoices are paid on time
• Create and maintain household supplies inventory
• Assist with package management, outgoing packages, and returns
• Assist with any ad hoc home improvement or repair projects

Personal Assistance:

• Coordinate personal appointments and manage personal travel/vacation arrangements and calendar for family
• Ensure household and personal records and finances are in order, maintain family file of contacts, birthdays etc.
• Send thoughtful gifts for family / friend birthdays, help prepare for family holidays (Thanksgiving, Christmas etc.)
• Vehicle maintenance, registration, make sure cars are always clean and organized
• Help organize and host small and larger events (birthdays, dinner parties, barbecues etc.)
• Ensure family dogs are well taken care of; manage dog walker, feed and walk dogs as necessary, maintain reliable calendar of vet appointments, drive dogs to vet if dog walker not available
• Assist with shopping and returns
• Run errands (prescriptions, dry cleaning etc.) perform research, assist with projects and organization, carry out miscellaneous requests
• Assist with activities and appointments for children

Skills

• 5+ years of prior Personal Assistant and Home Management experience
• Confidentiality and discretion are required
• Ability to manage a team and interface in a friendly and professional manner with all staff and vendors
• Team player with a can-do attitude. Proactive and ability to follow direction well.
• High attention to detail
• Natural leader and ability to manage staff
• Organized and strong problem solver
• Multi-tasker with the ability to manage multiple needs and manage time well
• Good communicator
• High touch of follow up and progress and not afraid to drive processes
• Technologically savvy
• Takes pride and ownership in their work and is driven

Salary Range

$160,000 - $175,000 with benefits

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