Administrative Coordinator

Our client, an international litigation powerhouse, has an immediate need for an administrative coordinator. Take your career to the next level! In this dynamic position you'll be at the heart of firmwide decisions, assisting with firm hiring needs, coordinating working flow and interacting and supporting a team of top-tier professionals. Benefit from unparalleled learning opportunities in international law while honing your organizational and communication skills.

You'll collaborate with diverse teams, expanding your professional network and gaining valuable insights into the legal field. Your contributions will directly impact critical efforts, making your work not only fulfilling but also vital to the firm's success. If you're detail-oriented and thrive in a fast-paced environment, this is your chance to be part of a prestigious firm that values growth, collaboration, and excellence.

Position Type: Permanent

Work Schedule: Full Time - 3 days in office, 2 days WFH, 9:30 AM - 5:30 PM + overtime when necessary

Salary: $90,000 - $100,000 commensurate with experience + 3 bonuses per year + overtime. Excellent medical benefits fully paid by the firm.

Employment Start Date: ASAP

Location: New York Office

Responsibilities/Duties:

• Support the New York Office Director with workflow management, correspondence management, scheduling, and facilities management.
• Oversee the overall coordination of the New York office, including staff recruiting, general bookkeeping, HR functions, and vendor management.
• Assist the Legal Support Director in managing the Secretary, Front Desk, and Hospitality Teams.
• Develop and maintain databases, document archives, and collaboration tools tailored to the office's needs.
• Facilitate the onboarding process for new employees, including creating new hire materials, welcoming them, and conducting orientation sessions.
• Perform additional administrative, logistical, and office management tasks as needed.

Required Skills and Experience:

• Bachelor's degree with 3-5 years of relevant work experience.
• Excellent organizational, time-management, and administrative skills.
• Proven ability to take initiative and work with minimal supervision.
• Capacity to manage a changing mix of long-term, medium-term, short-term, and urgent tasks effectively.
• Exceptional interpersonal and teamwork skills.
• High level of discretion, integrity, and personal responsibility.
• Flexibility and willingness to assist colleagues in a small team environment.