Project Coordinator
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Project Coordinator - Military Outreach
APUS
Remote
The Project Coordinator, Outreach, is the key point of contact for a wide variety of functions of Military Outreach team. The coordinator works closely with Outreach leadership concerning events, initiatives, strategy, and serves as a liaison to the Outreach team members. This position also supports outreach with accounts payable & budget, Salesforce user support and general administrative duties.
Essential Functions:
If you are a resident of California, Colorado, District of Columbia, Hawaii, Maryland, Washington or New York and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]
Required Skills:
American Public University System (APUS) is an Online University based in Charles Town, WV. Our University has over 100,000 students. Our emphasis is educating our nation’s military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.
It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.
APUS
Remote
The Project Coordinator, Outreach, is the key point of contact for a wide variety of functions of Military Outreach team. The coordinator works closely with Outreach leadership concerning events, initiatives, strategy, and serves as a liaison to the Outreach team members. This position also supports outreach with accounts payable & budget, Salesforce user support and general administrative duties.
Essential Functions:
- Provides administrative support to the Military Outreach team including meeting support, scheduling, travel arrangements, and communications with APUS staff, external constituents, and students. Hosts and provides support for Zoom meetings and WebEx Webinars. Maintains WebEx Webinar and Zoom meeting recordings.
- Provides user support, training, and reporting in SalesForce.com CRM for Outreach.
- Creates, processes, and manages marketing request for non-partnership specific support within Robohead
- Renews and tracks organizational/corporate memberships.
- Coordinates outreach event management to include registration, logistics, exhibitor requirements and tracks event costs. Also coordinates outreach team special trainings/annual training events.
- Assists with new outreach team employee training to include, logistics and administrative training. Provides systems training and user support for all Outreach teams; creates training guides for processes and systems as needed (Concur, MS Office Suite, SalesForce.com, CentreSuite, BrandRPM Fulfillment, Zoom, WebEx, LinkedIn, LinkedIn Sales Navigator, and Paramount.
- Assists Outreach leadership with research and preparation for budget planning.
- Monitors and maintains the Military Outreach team's budget tracking and generates monthly budget tracking reports and specialty reports.
- Work closely with the Senior Manager, Outreach Support.
- Reconciles monthly corporate cards for Outreach leadership; assists outreach team members as needed.
- Processes Invoices and Purchase Orders through Paramount.
- Manages inventory of key fulfillment items for distribution; orders name tags, business cards, and supplies.
- Uses American Public University System (APUS) data systems to generate reports.
- Creates and maintains Installation and Status reports for Military Outreach.
- Adjusts to multiple demands, shifting priorities and unexpected events. Accept new ideas and approaches to work.
- Coordinates and manages special projects as assigned.
- Performs other duties as assigned.
- Standard office environment in Charles Town, WV with minimal travel.
- Ability to perform light physical tasks, and on occasion, moderately physical tasks, such as: rearranging meeting rooms, moving collateral materials, and setting up/clearing catering for meetings.
If you are a resident of California, Colorado, District of Columbia, Hawaii, Maryland, Washington or New York and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]
Required Skills:
- Manage multiple projects / tasks with competing priorities
- Possesses the ability to foresee issues or challenges and takes action to resolve or escalate when necessary
- Explore and engage in new ideas and approaches to work to increase workflow and efficiency
- Ability to maintain strict confidentiality
- Ability to conduct work with strong personal and professional ethics and integrity
- Excellent verbal and written communication skills
- Strong attention to detail
- Proficiency in Microsoft Office Suite
- Team player, working collaboratively within the team and across the university departments
- Associate degree required; Bachelor's degree preferred
- Minimum of three - five years of professional office experience required
- Previous project coordination experience required
- Previous budget tracking experience required
- SalesForce.com experience preferred
- Experience in an academic environment preferred
American Public University System (APUS) is an Online University based in Charles Town, WV. Our University has over 100,000 students. Our emphasis is educating our nation’s military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.
It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.
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