Manager of Plant Operations

Full Time, onsite
Northern California Behavioral Health System
Santa Rosa, United States of America

Salary undisclosed

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POSITION TITLE: Manager of Plant Operations

REPORTS TO: Director of Plant Operations

DESCRIPTION OF POSITION:

To directly assist the Director of Plant Operations in managing the Plant Operations Department by ensuring the maintenance of a safe, clean healthy physical environment for patients, staff, and guests of the organization.

KEY RESPONSIBILITIES:

Manage Plant Operations staff which consists of Maintenance Technicians and E.V.S. (Housekeeping) staff according to existing policies, procedures, budgetary constraints and safe practices including selecting, training, and scheduling the activities of all department staff performing a variety of maintenance and housekeeping activities
Schedules work based upon established priorities, budgetary constraints and agreed-upon plan of preventative maintenance
Carries out personnel management activities associated with direct staff supervision, including screening and selection, orientation training and development, performance management, and employee relations functions
Ensures all department staff are trained to perform their jobs to the best of their ability through competency review and training/retraining
Understands/maintains regulatory code compliance required by regulatory agencies such as the Joint Commission, Health Care Access & Information, California Department of Public Health, Centers for Medicare and Medicaid Services, to ensure the hospital is survey ready as it relates to Plant Operations. Also, interacting with regulatory compliance staff/surveyors as needed
Conduct inspections including but not limited to Environment of Care, Risk Assessment, and other inspections upon request of the DPO to ensure that standards of cleanliness and safety are being maintained according to established policy and regulatory requirements
Conducting drills and exercises such as fire drills and disaster exercises (i.e. wildfire, earthquake, etc.) with staff and patient participation along with training department staff how to conduct the fire drills. Initiating and participating in a Hospital Incident Command System/center when required
Ordering and maintaining department inventory of supplies for both maintenance and E.V.S. (Housekeeping) to maintain the facility effectively
Troubleshoot and repair facility equipment if possible
Contacts and coordinates maintenance repairs, selected services with vendors for service requests as well as contacting equipment and parts vendors to place orders for equipment and parts when needed in a timely and efficient manner
Create, review and update hospital policies and procedures that the Plant Operations Department oversees
Establishing accounts with new vendors when needed and maintaining existing accounts with existing vendors
Establishes and maintains a quality assurance program whereby appropriate evaluation of products and service is easily discernable
Works with the Plant Operations Director on department fiscal management
Performs related duties as requested
Be able to fill in for the Director of Plant Operations and effectively run the department in their absence
Upholds the organization's ethics and customer service standards
Being available remotely in case a facility emergency arises that requires a response whether it be going onsite or contracting Plant Ops. staff, vendors or emergency responders to address the issue
Working as a project manager on various facilities improvement or code compliance projects in differing sizes in scale
Setting up computer & phone equipment including but not limited to desktop/laptop computers, desk phones, and tablets
Working with our offsite I.T. Department and troubleshooting I.T. equipment such as data ports, switches, patch panels, servers, wireless access points, and cell boosters
Being able to read and decipher blue prints
Identifying areas of the department that need improvement creating a plan, and implementing the plan
Processing department staff's timecards
Checking the security cameras on a daily basis to ensure they are working correctly and pointed in the optimal direction. Ensuring offline cameras are brought back online when needed or replaced if needed. Investigate suspicious activity or reports of suspicious activity (I.E. someone suspected of trespassing on hospital grounds)
The Manager of Plant Operations maintains knowledge of, participates in further training provided, and understands the potential risks regarding occupational health hazards (e.g. bloodborne pathogen exposures)

Helping to cover and/or train our sister hospital's Plant Ops. Staff as needed.

Requirements

POSITION REQUIREMENTS:

Knowledge and Experience:

High School or equivalent required, plus technical training and experience
Required license - Driver's License
Minimum 2 years' experience in a facilities maintenance management position (preferably in healthcare)
Experience with policy creation, review, and revision highly desired
Regulatory code compliance experience highly desired
Current CPR certification recommended
Current NCI equivalent as approved by the Chief Nursing Officer (or obtained within the first 30 days of hire)

PHYSICAL REQUIREMENTS/ENVIRONMENTAL CONDITIONS:

Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or 20 pounds of force constantly to move objects
The work is subject to inside environmental conditions; protection from weather conditions but not necessarily from temperate changes
The work is subject to outside environmental conditions: No effective protection from weather
The work is subject to:
Both environmental conditions: Activities occur inside and outside
Extreme cold: Temperatures below 32 degrees for period of more than one hour
Extreme heat: Temperature above 100 degrees for periods of more than one hour
Noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level
Vibration: Exposure to oscillating movements of extremities or whole body
Hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals
Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dusts, mists, gases or poor ventilation
Oils: There is air and/or skin exposure to oils and other cutting fluids

Skills and Abilities:

Maintains confidentiality of patients at all times
Sensitivity to, and willingness to interact with, persons of various social, cultural, economic and educational backgrounds
Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint)
Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines
Strong written and verbal communication skills
Ability to work independently and as part of a team
Good judgment, problem-solving and decision-making skills
Demonstrated commitment to working collaboratively as well as possessing the skills to lead, influence, and motivate others
Ability to work in a fast-paced, expanding organization

Physical Requirements:

While performing the duties of this job, this position is frequently required to do the following:

Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time
Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population
Give and follow verbal and written instructions with attention to detail and accuracy
Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information
Vision: see details of objects at close range
Coordinate multiple tasks simultaneously
Reach forward, up, down, and to the side
Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day

Benefits