Executive Assistant to CEO of Music Management Company

Executive Assistant to CEO of Music Management Company

Location: New York City

Compensation: Up to $120K + DOE + Health Insurance, 401K and Life Insurance

Are you a seasoned Executive Assistant with a passion for the music industry? We are seeking a dynamic and detail-oriented professional to join our team as the right-hand to the CEO of a fast-paced music management company. This role requires exceptional organizational skills, the ability to juggle multiple priorities, and a deep understanding of the entertainment industry.

Key Responsibilities:

Executive Support: Provide comprehensive administrative and logistical support to the CEO, managing complex calendars, scheduling meetings and calls, and ensuring seamless communication and coordination across the company.

Email & Communication Management: Efficiently handle the CEO’s email flow, ensuring timely responses and maintaining smooth workflow across various departments and artist teams.

Scheduling & Coordination: Oversee both professional and personal schedules, ensuring that the CEO’s time is managed effectively and that all appointments and meetings are well-coordinated.

Logistical Management: Coordinate extensive domestic and international travel, including lodging, airfare, and ground transportation, while adhering to budget and personal preferences.

Project Management: Prepare and manage monthly expense reports, organize music assets, and handle all necessary administrative tasks such as phone management, conference line coordination, and calendar invitations.

Personal Assistance: assist with all personal tasks, ensuring that the CEO’s schedule aligns with his busy family life.

Qualifications:

Industry Experience: 5-10 years of administrative experience in the music or entertainment industry.

Tech-Savvy: Proficient in Google Calendar, iCal, Microsoft Office Suite, and Google Suite. Familiarity with Adobe Suite, Google Drive, Box, Dropbox, WeTransfer, DocuSign, and Concur is a plus.

Strong Communicator: Excellent verbal and written communication skills, with the ability to handle sensitive and confidential information with discretion.

Organized & Detail-Oriented: Expertise in time management, organization, and prioritization, with a keen eye for detail.

Flexible: Ability to work nontraditional hours, including evenings and weekends, and manage tight deadlines under pressure.

Ability to manage complex travel arrangements and logistics: must have extensive knowledge of airline points and rewards programs, be adept at finding the best flights that align with a demanding schedule, and prioritize budget considerations. Additionally, the candidate must ensure seamless coordination with both business and family calendars to avoid conflicts as this boss travels frequently.

About You:

Proactive: You anticipate needs before they arise and provide creative solutions to problems.

Team Player: You have excellent interpersonal skills and can navigate communication across artist and internal teams.

Discreet & Loyal: You handle confidential information with the utmost discretion and always have your boss’s best interests in mind.

Industry Savvy: You understand and appreciate the culture of the music/entertainment industry and are familiar with key figures and events.

This is an opportunity to take on a pivotal role in a thriving music management company, working closely with a CEO who values initiative, loyalty, and an unwavering commitment to excellence. If you are ready to contribute to a dynamic team and help shape the future of music management, we want to hear from you!