Program Administrator

Description

The Program Administrator provides coordination to BioMADE’s three program teams - Technology and Innovation, Education and Workforce Development, and Safety, Security, Sustainability, Social Responsibility (4S). This role supports BioMADE’s administrative and internal proposal processes. This role will support scheduling, formatting of slides and documents, and other detailed administrative duties. This role will shepherd submitted proposals and associated member support through BioMADE’s internal Proposals process as well as coordinate processes with the Contracts teams. The position is part of a team of administrative support staff.

Essential Duties and Responsibilities

• Process incoming and outgoing documents, ensuring consistent use of best practices, and communicating changes and updates to relevant staff, via Salesforce or other established tracking system.
• Develop, implement, and record procedures related to maintaining a process document library, ensuring all content is current.
• Collect, track, organize, and share documents throughout established processes.
• Review and edit documents and materials as appropriate.
• Schedule and coordinate a variety of meetings, internally and externally.
• Interface with internal staff and external Committee members.
• Electronic document assembly using Adobe or other similar application.
• Create and manage timelines for processes, in conjunction with other internal BioMADE units.
• Support and encourage clear communication, ensuring the appropriate cross functional staff are engaged.
• Work with Program and Contracts teams to ensure accuracy and completeness of proposal submissions.
• Collate required materials and support documentation such as attachments to a proposal packet.
• Monitor assigned generic email boxes, respond to inquiries, and escalate to relevant staff as needed.
• Create and test templates for email, forms, and documents that support the program processes, soliciting feedback and making updates as needed.
• Maintain, add, edit documents needed for BioMADE’s Intranet, collaborating with key team members to ensure content is accurate, updated, and relevant.
• Collaborate with management to complete necessary projects, work independently on prior delegated tasks.
• Participate in trainings, meetings, and other professional development activities as they arise.
• Other duties as assigned or as they become apparent.

Requirements

• Bachelors degree in Business or related field preferred and 3+ years of progressive experience as a program administrator required.
• Must possess the ability to develop and maintain effective working relationships with internal staff and external organizations.
• Must have prior experience in process development and improvement.
• Must possess and demonstrate experience managing complex timelines with competing deadlines.
• Must possess excellent working knowledge of Microsoft Office 365, Teams, Adobe and SharePoint. Prior working knowledge of Salesforce, DocuSign, PLM and CLM or similar Project Management software is required.
• Prior experience with copy editing is preferred.
• Experience with the grant proposal process preferred.
• Experience with government proposal processes preferred.
• Demonstrate ability to work independently on multiple complex assignments, establish priorities with minimal direction, develop own work methods and procedures, use initiative, discretion, and judgment, and make decisions within scope of work.

Summary

BioMADE is a public-private partnership at the forefront of the exciting bioindustrial manufacturing industry. Bioindustrial manufacturing is transforming how we make products in the U.S. – from chemicals to materials to food and more. Working with our network of nearly 300 leading industry, academic, and nonprofit members, BioMADE is securing America’s future through bioindustrial manufacturing innovation, education, and collaboration.

By harnessing the power of biology, BioMADE and its members are creating more robust and resilient supply chains, making the U.S. more self-sufficient, re-shoring manufacturing jobs, and producing more environmentally sustainable products without relying on traditional petroleum sources. BioMADE is also building a diverse and globally competitive STEM workforce to ensure American workers are prepared and ready to fill new jobs within this rapidly growing industry. National interest and momentum for bioindustrial manufacturing is at an all-time high. Join this dynamic, growing organization to make a difference in the future of bioindustrial manufacturing!

BioMADE recognizes the value of diversity in the scientific endeavor. We nurture merit, talent, and achievement by supporting equal opportunity and encouraging diversity and welcome people of all backgrounds and beliefs to join us in our mission to enable domestic bioindustrial manufacturing at all scales. Research indicates that individuals who identify as male tend to apply for jobs when they meet just 60% of the criteria, while individuals who identify as female and individuals from marginalized groups only apply if they are a 100% match. If you are passionate about mission-driven organizations and believe that you have what it takes to be successful in this role, even if you do not meet all the qualifications, please apply. We appreciate the opportunity to consider your application.

BioMADE offers competitive salaries commensurate with experience, an annual bonus plan, and a comprehensive benefits package which includes 100% employer-paid medical, dental, and vision insurance for employees and a generous contribution toward dependent coverage, short- and long-term disability insurance, basic and supplemental life insurance, flexible spending plan, a robust 401(k) retirement plan with a dollar-for-dollar up to 6% match, accrued Paid Time Off, and a generous holiday calendar. We also offer a hybrid work environment for many positions, casual dress, free parking, internet and cell phone stipend, and continuing skillset development opportunities.

Export Control Disclaimer

This position will involve access to hardware, commodities, and technical information subject to the Export Administration Regulations or International Traffic in Arms Regulations. Accordingly, any hiring decision might depend in part on the BioMADE's ability to obtain or rely on federal government authorization as required, if you are not a U.S. citizen, lawful permanent resident of the U.S., asylee, refugee, or other qualifying protected individual as defined by 8 U.S.C. 1324b(a)(3).

EOE Statement

BioMADE is an equal opportunity employer to all and makes hiring and employment decisions without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation or any other characteristic protected by applicable federal, state, or local law.