Executive Assistant

OPSWAT, a global leader in IT, OT, and ICS critical infrastructure cybersecurity, delivers an end-to-end platform that gives public and private sector organizations and enterprises the critical advantage needed to protect their complex networks, secure their devices, and ensure compliance. Over the last 20 years our commitment to innovative technology has earned the trust of more than 1,700 organizations, governments, and institutions globally, solidifying our role in protecting the world’s critical infrastructure and securing our way of life.

The Position

We are looking for an experienced, high energy, and professional Executive Assistant with international experience to manage administration and facilitate activities, events, and personal affairs for the CEO & Founder. This position is a member of the Executive team and will be dedicated to supporting our CEO and providing some assistance and coordination to his team of global executives. You should be agile in a fast-paced environment and work well under pressure with tight deadlines. This position will also occasionally include working outside normal business hours, weekends and/or holidays to accommodate global offices.

This position can be based in Tampa, San Francisco, or Philadelphia.

What You Will Be Doing

• Managing the day-to-day administration and operations of the office of the CEO.
• Managing a complex and ever-changing calendar for the CEO.
• Provide administrative support to our global executive team.
• Preparing complex travel arrangements and itineraries for business meetings and conferences.
• Organizing and maintaining files and records.
• Leading and managing ad hoc projects and conducting research.
• Composing and editing correspondence, reports, and presentations.
• Flexible schedule with the ability to be on-call to accommodate global initiatives.
• Act as the board liaison between internal and external parties.
• Manage meeting agendas, take meeting notes, and follow up on action items.
• Manage and attend global off-site meetings as needed.
  
  
  

What We Need From You

• Must have 10+ years of experience supporting C-level executives of a global company.
• Experience and demonstrated success in managing complex calendaring and international travel.
• Excellent communication, time-management, and organization skills.
• Meticulous attention to detail and ability to manage multiple projects at a time.
• Exceptional professional decorum.
• Experience in handling confidential information.
• Track record of thriving in a dynamic and fast-faced environment.
• Experience with Microsoft Office 365, high proficiency with Outlook, Word, Excel and Power Point required.
• Experience working in an international environment.
• Ability to travel to support the CEO for off-site meetings as needed.
  
  
  

It Would Be Nice If You Had

• Prior experience in software and/or network security companies.
  
  
  

OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.

Recruiting Agencies: we do not accept unsolicited resumes from third party agencies for any of our open positions. To submit resumes for our jobs, there must be a recruiting contract approved by our legal team and endorsed by both parties. We are currently not accepting additional 3rd party agencies at this time.