Executive Assistant
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Immediate need for a talented Executive Assistant. This is a 03+ months contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job ID: 24-46965
Pay Range: $50 - $55/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
- Completing assigned tasks within agreed upon timeframes.
- Participating on project teams that are developing or implementing new products or services.
- Performing quality assurance checks of peer deliverables.
- Developing or upgrading product documentation and service manuals
- Meeting Materials assembling information and materials; print and prepare (pdf, e-mail, bind, ship, upload, etc.) marketing presentations and reports for clients and prospects
- Coordinate refreshments, guest registration with security and greeting of guests for in-office meetings
- Manage CRM database for supporting group to ensure investor and prospect meetings are captured in DealCloud to include contact information, dates, notes. Printing reports upon request
- Complete expense reports via Concur
- Compliance presentation approval process via AdMaster
- Coordinate Travel both domestic and international including scheduling flights, reserving car services, making dinner and lunch reservations, scheduling external/roadshow meetings, obtaining visas; must be able to reschedule, when both in and out of the office if needed, based on last minute schedule changes.
- Manage executives calendars, making and rescheduling appointments and travel arrangements, ensuring they stay on schedule, acting as a true gatekeeper
- Work with other support team members, including affiliate executive and admins, providing general administrative assistance as needed
- Assist with ad hoc projects as assigned
Key Requirements and Technology Experience:
- Key skills; Ad-Hoc support
- Concur or DealCloud CRM exp preferred
- Working exp with CRM
- Minimum of 5-years of administrative support experience, preferably supporting C-Suite executives
- Strong Microsoft skills; Outlook, Excel, Word, and PowerPoint
- Experience with Concur, CRM (DealCloud) preferred; ability to learn software systems quickly
- Bring confidence, can-do attitude
- Ability to anticipating events, acting ahead of time; initiative-taking mindset
- Ability to maintain confidentiality of all sensitive and confidential information and issues
- Ability to be resourceful with little assistance
Our client is a leading Insurance Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
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