Editorial and Production Coordinator

Job Title: Editorial and Production Coordinator

Location: Stanford, CA 94305 (3 days on-site and 2 days remote Hybrid)

Duration: 06+ Month s Contract [Possible Extension or Conversion]

Top 3 requirements to hire?

• Editing or proofreading experience
• Long form publication and print experience (such as books and essays)
• Email and in-person client communications

Must Have:

• MUST have BS degree. Education check will be done.
• Bachelor s degree and five years of relevant work experience, or a combination of education and relevant experience.
• Comprehensive familiarity with all phases of book production, including copy, editorial, project management, art and design basics, and both traditional and digital printing.
• Familiarity with the Chicago Manual of Style (17th or 18th ed.)
• Familiarity with typical book production graphic software.
• Demonstrated experience with these tools preferred, but not required.
• Ability to manage multiple projects with exceptional attention to detail.
• Strong communication skills to work effectively with internal teams and external publishing and production partners to meet deadlines.

Key Responsibilities:

• Assist with coordinating cover design for books and essays.
• Track and secure permissions for covers, figures, and text.
• Support full-service projects with editing, proofreading, and production coordination.
• Serve as a contact for authors during editing, design, composition, and proofreading stages.
• Coordinate product web pages with the web team.
• Support Print-On-Demand setup and liaise with printers.
• Aid in ebook conversion and manage digital production workflows.
• Create and upload Advance Reading Copies (ARCs).
• Archive vendor production files.
• Maintain production tracking sheets and schedules, and ensure deadlines are met.
• Provide copyediting for institutional materials and other editorial support.
• Assist with proof corrections and proof page reviews.
• Manage reprints and ebook creation/remediation.
• Assist with generating text for marketing books and essays.

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