Office Administrator

Welcome to Penta Software, a construction software company that revolutionizes the way construction leverages software on job sites. We’ve spent 50 years honing our craft and are just getting started. The foundation of our business is our ERP product designed to help large specialty contractors manage and streamline their work that directly impacts their bottom line.

As the Office Administrator you are accountable for critical administrative work that keeps our business running smoothly including AP, AR, and recruitment screening.

This is a part-time (up to 20 hours per week) contract position with potential to move to part-time direct hire.

This job is for you if:

• You are excited to help Penta keep our day-to-day operations running smoothly
• You have a proven track record of handling sensitive company and employee information with integrity
• You can learn new software tools quickly and contribute to process improvements
• You have impeccable attention to detail
• You are eager to find and implement process improvements in all areas of the business

Here’s what an ordinary week might look like:

• Enter AP invoices into Penta's accounting system
• Monitor AP and AR emails, investigate issues, and respond back to customers
• Enters employee expenses in Penta’s accounting system
• Coordinate and complete customer invoicing
• Onboard new employees through applicable forms and complete background check and enter into payroll system
• Miscellaneous administrative work such as calling vendors, ordering gifts, signing employees up for training
• Support recruiting efforts to ensure excellence in our recruiting and onboarding processes
• Support miscellaneous internal projects to ensure milestones are met

Here's what Penta offers:

• An Agile organization working in a fast-paced, ever-changing, exciting environment.
• A culture committed to continued growth and development.
• An onboarding experience designed to set you up for success by providing the support you need with clearly understood expectations.
• A 100% remote work environment.