DOCUMENT CONTROLLER

Job Summary

A Document Controller is responsible for maintaining organized and updated documents for Company, as well as processing all project deliverables in a timely and efficient matter between Company, client and vendors.

• Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Reviews and verifies project documents for completeness, format and compliance with contract requirements.
• Submits project documentation to management team for approval and transmits approved documents to customer. Distributes documentation to the project team and customers for review and comments
• Manage Governance level 1-2 projects independently as per applicable standards and procedures.
• Owner of Master Document List (MDL/MDR) consisting of all project related documents.
• Examines project documents to verify completeness and accuracy of data.
• Guide internal/external stake holders on project and contract requirements.
• Setup and maintain data in the Electronic Document Management System Content Server 21.2 & MS Teams.
• Working with project team in preparation of Project Final Documentation or Dossiers.
• Monitor status of project documentation according to schedule and follow up with client/vendor/internal team for timely delivery.
• Attend project progress review meeting.
• Training/supporting project participants on document control tools.
• Supporting in training of new recruits/junior staffs
• Identify documentation gaps and follow up with internal team, vendors and client.
• Participate in Project Meetings and be able to provide documentation status and progress.
• Work closely with Project Engineering to follow and amend master document list as required.
• Communicate and collaborate with project managers
• Read project specifications and be able to identify system compliance with contract requirementsA Document Controller is responsible for maintaining organized and updated documents for Company, as well as processing all project deliverables in a timely and efficient matter between Company, client and vendors.
• Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Reviews and verifies project documents for completeness, format and compliance with contract requirements.
• Submits project documentation to management team for approval and transmits approved documents to customer. Distributes documentation to the project team and customers for review and comments
• Manage Governance level 1-2 projects independently as per applicable standards and procedures.
• Owner of Master Document List (MDL/MDR) consisting of all project related documents.
• Examines project documents to verify completeness and accuracy of data.
• Guide internal/external stake holders on project and contract requirements.
• Setup and maintain data in the Electronic Document Management System Content Server 21.2 & MS Teams.
• Working with project team in preparation of Project Final Documentation or Dossiers.
• Monitor status of project documentation according to schedule and follow up with client/vendor/internal team for timely delivery.
• Attend project progress review meeting.
• Training/supporting project participants on document control tools.
• Supporting in training of new recruits/junior staffs
• Identify documentation gaps and follow up with internal team, vendors and client.
• Participate in Project Meetings and be able to provide documentation status and progress.
• Work closely with Project Engineering to follow and amend master document list as required.
• Communicate and collaborate with project managers
• Read project specifications and be able to identify system compliance with contract requirements

Minimum Job Qualifications

• English Language proficient, additional languages a bonus.
• High school Diploma or equivalent educational proficiency.
• 2 Years Experience on project document control
• Good command of MS Excel is a must.

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