Office Coordinator
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Requisition Number S830P Job Position Title Office Coordinator Department Biology Immediate Supervisor Title Chair FLSA Non-exempt Grade 8 Union OPEIU Status Full-time Total Number of Authorized Work Hours per Week 36.25 Total Number of Authorized Work Weeks per Year 52 Advertised Rate of Pay $19.75 per hour (external) Position Summary
Monmouth University is seeking applications for an Office Coordinator in the Biology department.
The candidate would be expected to: act as liaison to public, students and University Community for department; answer phone, take messages, route calls to appropriate personnel; arrange and confirm meetings, travel schedules and accommodations; assist students and faculty with coordinating advising, scheduling of classes and preparation of forms for approval.
This is an in-person, on-campus, non-remote position.
A full list of job duties is available at http://jobs.monmouth.edu.
Special Instructions to Applicants Required Skills or Software Basic Knowledge of MS Word 2016, Basic Knowledge of MS Excel 2016, Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks, Excellent interpersonal, organizational and communication skills, Must be able to treat confidential and sensitive information appropriately, Must be able to operate a variety of office equipment Required Years of Experience 3 Required Degree, Licenses or Certifications Other Requirements
Preferred Qualifications Posting Date 08/12/2024 Closing Date
Job Duties
Duty
Provide excellent customer service to students, supervisors, other University personnel and parents via phone or in person. Assist with general questions for the department. Take messages and route callers/students to appropriate service areas for assistance.
Regular or Occasional Regular Duty
Arrange and confirm meetings. Provide logistical support such as travel arrangements, room scheduling, audio/visual and food ordering.
Regular or Occasional Regular Duty
Assist students and faculty with coordinating advising, scheduling and registering of classes and preparation of forms for approval.
Regular or Occasional Regular Duty
Assist department Chair with schedules for future semesters.
Regular or Occasional Regular Duty
Provide support for office functions specific to department.
Regular or Occasional Regular Duty
Assist student organizations, and clubs specific to the department, in their programs with room reservations, food orders, flyers distribution, etc.
Regular or Occasional Regular Duty
Perform clerical duties for the department including but not limited to preparing meeting minutes, agendas, and other correspondence, forms and reports. Sort and distribute mail; and perform photocopying, faxing, and filing. Assist with the production of the department newsletter. Assist with preparation of materials for perspective students.
Regular or Occasional Regular Duty
Order and maintain supplies for department. Assist in ordering and tracking laboratory supplies.
Regular or Occasional Regular Duty
Assist with the maintenance of the departmental budget. Prepare budget revisions as directed. Prepare and process expense vouchers, purchase orders, contracted and professional services forms and purchase requisitions for department and maintain records of such.
Regular or Occasional Occasional Duty
Prepare quarterly and semester reports (such as Mismatch/Grade distribution/Prerequisites, etc)
Regular or Occasional Occasional Duty
Maintain department filing systems. Prepare and update databases for addresses, communications, syllabi and other forms and documents.
Regular or Occasional Occasional Duty
Coordinate the placement of book orders and obtain complimentary copies of textbooks and associated teaching materials.
Regular or Occasional Occasional Duty
Interview, hire, supervise, and approve timecards for student workers.
Regular or Occasional Regular Duty
Provide support for office functions specific to the department including but not limited to recruiting events, guest speakers, and student awards.
Regular or Occasional Occasional Duty
Assisting with creation of Marketing and/or Promotional Materials. Assist with obtaining and tracking licenses, contracts and various agreements and documents.
Regular or Occasional Regular Duty
Assist in maintaining departmental webpage and portal content.
Regular or Occasional Occasional Duty
Other duties as assigned.
Regular or Occasional Occasional
Requisition Number S830P Job Position Title Office Coordinator Department Biology Immediate Supervisor Title Chair FLSA Non-exempt Grade 8 Union OPEIU Status Full-time Total Number of Authorized Work Hours per Week 36.25 Total Number of Authorized Work Weeks per Year 52 Advertised Rate of Pay $19.75 per hour (external) Position Summary
Monmouth University is seeking applications for an Office Coordinator in the Biology department.
The candidate would be expected to: act as liaison to public, students and University Community for department; answer phone, take messages, route calls to appropriate personnel; arrange and confirm meetings, travel schedules and accommodations; assist students and faculty with coordinating advising, scheduling of classes and preparation of forms for approval.
This is an in-person, on-campus, non-remote position.
A full list of job duties is available at http://jobs.monmouth.edu.
Special Instructions to Applicants Required Skills or Software Basic Knowledge of MS Word 2016, Basic Knowledge of MS Excel 2016, Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks, Excellent interpersonal, organizational and communication skills, Must be able to treat confidential and sensitive information appropriately, Must be able to operate a variety of office equipment Required Years of Experience 3 Required Degree, Licenses or Certifications Other Requirements
- Three (3) years of related experience
Preferred Qualifications Posting Date 08/12/2024 Closing Date
Job Duties
Duty
Provide excellent customer service to students, supervisors, other University personnel and parents via phone or in person. Assist with general questions for the department. Take messages and route callers/students to appropriate service areas for assistance.
Regular or Occasional Regular Duty
Arrange and confirm meetings. Provide logistical support such as travel arrangements, room scheduling, audio/visual and food ordering.
Regular or Occasional Regular Duty
Assist students and faculty with coordinating advising, scheduling and registering of classes and preparation of forms for approval.
Regular or Occasional Regular Duty
Assist department Chair with schedules for future semesters.
Regular or Occasional Regular Duty
Provide support for office functions specific to department.
Regular or Occasional Regular Duty
Assist student organizations, and clubs specific to the department, in their programs with room reservations, food orders, flyers distribution, etc.
Regular or Occasional Regular Duty
Perform clerical duties for the department including but not limited to preparing meeting minutes, agendas, and other correspondence, forms and reports. Sort and distribute mail; and perform photocopying, faxing, and filing. Assist with the production of the department newsletter. Assist with preparation of materials for perspective students.
Regular or Occasional Regular Duty
Order and maintain supplies for department. Assist in ordering and tracking laboratory supplies.
Regular or Occasional Regular Duty
Assist with the maintenance of the departmental budget. Prepare budget revisions as directed. Prepare and process expense vouchers, purchase orders, contracted and professional services forms and purchase requisitions for department and maintain records of such.
Regular or Occasional Occasional Duty
Prepare quarterly and semester reports (such as Mismatch/Grade distribution/Prerequisites, etc)
Regular or Occasional Occasional Duty
Maintain department filing systems. Prepare and update databases for addresses, communications, syllabi and other forms and documents.
Regular or Occasional Occasional Duty
Coordinate the placement of book orders and obtain complimentary copies of textbooks and associated teaching materials.
Regular or Occasional Occasional Duty
Interview, hire, supervise, and approve timecards for student workers.
Regular or Occasional Regular Duty
Provide support for office functions specific to the department including but not limited to recruiting events, guest speakers, and student awards.
Regular or Occasional Occasional Duty
Assisting with creation of Marketing and/or Promotional Materials. Assist with obtaining and tracking licenses, contracts and various agreements and documents.
Regular or Occasional Regular Duty
Assist in maintaining departmental webpage and portal content.
Regular or Occasional Occasional Duty
Other duties as assigned.
Regular or Occasional Occasional
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