Legal Secretary for Litigation

Job Overview

A prestigious law firm based in Texas is in search of an accomplished and results-driven Litigation Legal Secretary to provide comprehensive support to a team of attorneys within a dynamic litigation practice in their downtown Dallas office.

Key Responsibilities

• Assist the assigned attorney(s) and the litigation group in various administrative functions.
• Greet and welcome clients and visitors, both in person and via telephone, while directing inquiries appropriately.
• Produce documentation through transcription, formatting, editing, and data management.
• Draft correspondence and legal documents; gather and analyze pertinent information; organize client meetings and attorney conferences.
• Manage attorney calendars by recording court appearance dates, filing deadlines, and court-imposed obligations.
• Communicate effectively to gather information and follow up on delegated tasks, determining when issues should be escalated to an attorney.
• Support the submission of billable hours and reimbursements; prepare invoices and liaise with clients regarding billing matters.
• Utilize electronic filing systems and possess knowledge of e-filing procedures.
• Maintain regular communication with clients, court personnel, and third parties to facilitate case management.
• Participate in special projects as assigned, demonstrating initiative and teamwork.
  
  

Required Skills

• Proficient in Microsoft Office Suite, notably Word, Excel, Outlook, PowerPoint, and Adobe Software.
• Familiar with practice and case management databases (iManage) and timekeeping systems.
• Exceptional verbal and written communication skills, with the ability to articulate information clearly and effectively.
• Strong organizational, time management, and detail-oriented capabilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated customer service aptitude and the ability to collaborate within a team environment.
  
  

Qualifications

• High School Diploma is mandatory; two or four-year undergraduate degrees are preferred but not required.
• A minimum of 3 to 5 years' experience as a legal secretary in a litigation setting is required.
• Must possess exceptional computer skills and proficiency with various software applications.
• Willingness to work additional hours and weekends as necessary.
• Reliability and adherence to firm policies and procedures are essential.
  
  

Career Growth Opportunities

This position provides an excellent platform for professional growth within a fast-paced litigation environment, offering exposure to a variety of legal processes and opportunities to engage in special projects that will enhance skill development.

Compensation And Benefits

• Salary: \(75,000-\)80,000, depending on experience.
• Excellent benefits package, including paid parking and the option for remote work one day per week after the initial 90 days in-office.
  
  

Employment Type: Full-Time