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Jobs or company...

Administrative Assistant

Salary undisclosed

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Company Overview

We are a pediatric-only practice with 18 convenient locations in the north, northwest, and western suburbs of Chicago, encompassing nearly 70 clinicians, including a team of lactation specialists and a registered dietitian. We also operate three After-Hours Care locations, one of which is open 365 days a year.

Our size allows us to provide innovative, cutting-edge care in a rapidly changing world. Our team is constantly searching for new ways to ensure our patients receive the care they need to grow into happy, healthy adults. Our history as a united group of independent practices gives us the flexibility to put our patients at the center of

Position Description

Are you a highly organized individual with a knack for technology? Can you keep information confidential while prioritizing tasks, managing schedules, and meeting deadlines in a fast-paced environment? If you have the ability to anticipate the needs of others and are a team player who enjoys jumping in to help with projects, we want to hear from you!

We’re looking for an Administrative Assistant to support our senior leadership team at our central business office in Northbrook, Illinois. In this dynamic role, you will provide vital support by managing scheduling, filing, scanning, coordinating meeting agendas, and gathering data to assist in creating spreadsheets and presentations. You’ll represent the organization as the first point of contact for internal and external queries, warmly welcoming and assisting visitors.

Additionally, you will perform basic bookkeeping and accounting functions, organize and maintain a filing system and database for current and prospective clients. Your responsibilities will also include drafting various correspondence, handling incoming calls from customers and sales representatives with professionalism, and participating in goal-driven projects while managing your daily workload. You’ll document and maintain physician information in internal and external databases, and co-coordinate company events like the annual physician education conference and company picnic.

Does this sound like you? If so, we’d love to meet you!

Qualifications & Experience

  • Google Suite: 2 years (Required)
  • Administrative: 2 years (Required)
  • Impeccable organizational skills, detail-oriented with strong ability to multitask and prioritize
  • Proactive, solutions-oriented and resourceful
  • Outstanding interpersonal skills with an ability to work well with individuals across the company at all levels with professionalism and respect
  • High degree of initiative
  • High level of discretion and confidentiality
  • Strong problem-solving abilities and attention to detail
  • Flexibility to adapt to a fast-paced environment with changing work priorities

Other titles associated: Administrative Coordinator, Executive Coordinator, Administrative Support Specialist

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Work Location: In person

Job Type: Full-time

Expected hours: 40 per week

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