Administrative Assistant

Hungry, Humble, Honest, with Heart!

The Opportunity

Nutanix is looking for talented Administrative Assistant to provide administrative support to the Sr. Executive Assistant and various levels of professionals within the Marketing & Engineering organizations. Nutanix seeks the best and brightest candidate who values professional relationships complimented by creativity and team work. Further, the right candidate will have demonstrated progressive success as an administrative assistant supporting the Sr. Executive Assistant and executives in a fast-paced, high tech environment.

Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests.

This position is expected to involve a high degree of confidentiality, creativity, latitude, flexibility and availability for effective and efficient performance for support required.

Your role

• Provide general support with keen ability to foresee and anticipate the needs of the organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.
• Support and maintain ever changing calendars, schedule appointments, meetings, book travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
• Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.
• Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Marketing & Engineering teams.
• Reconciling monthly credit card statement for Engineering and Marketing department.
• Compile, prepare and process expense reports through ChromeRiver program.
• May arrange and plan programs and small events for meetings and entertainment of visitors.
• May initiate and facilitate meetings and take meeting minutes and manage action.
• May prepare projects and web research as needed.
• Screens all incoming correspondence and determine if action is needed.
• Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
• Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors
• Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.
• Provide administrative support and cross-coverage to Sr. Executive assistant, and administration staff, as necessary.
• Other duties as required but not limited.
  
  

What You’ll Bring

• Minimum AA degree is preferred with 2-4 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
• Exceptional calendar management skills.
• Exceptional communication skills, verbal and written.
• High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
• Exceptional professionalism, soft-skills and being a team player.
• High level of work ethics, integrity, confidentiality and flexibility.
• Advanced level MS Office suite, Word, Excel, PowerPoint, Outlook, Project Google Drive).
• Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.
• Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships.
• Experience assisting Vice Presidents in a Hi-Tech industry.
• Experience in highly demanding fast-paced start-up environment.
• Experience in working with a diverse multi-cultural environment.
• Must be reliable and work independently.
• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.
  
  

About Your Team

The pay range for this position at commencement of employment is expected to be between $57,280 and $114,600 /year;

However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Our application deadline is 40 days from the date of posting. In good faith, the posting may be removed prior to this date if the position is filled or extended in good faith.