Department Operations Administrator
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Job Description
We're ALTEN Technology USA, an engineering company that provides solutions for engineering, technology, and product development projects. For decades, we've been helping our clients develop products that are changing the world, whether that's by shaping the future of space exploration, saving lives with medical devices that set a new standard of care, or creating the fully autonomous electric taxi of tomorrow. Our team of more than 600 people works across industries including aerospace, medical devices and life sciences, unmanned systems and robotics, automotive OEM and tier 1 suppliers, commercial vehicle, electric vehicles, rail, and more. Our offices across the US have different industry focuses and engage with our clients in different ways, ranging from working on-site at client facilities to performing product development at our delivery centers.
ALTEN Group, our parent company, has been a leader in engineering and information technology for more than 30 years. ALTEN Group operates in 30 countries across Europe, North America, Asia, Africa and the Middle East and employs more than 36,000 people, 88% of whom are engineers. The company covers the whole development cycle and offers a choice of service levels, from technology consulting to complete project outsourcing.
When you join ALTEN Technology USA, you join a group of people passionate about collaborating to solve some of the world's most technical engineering challenges. Our success is tied to taking care of our employees by building relationships and providing opportunities for mentorship and career growth. We offer comprehensive benefits for all full-time employees, including medical, dental, and vision insurance; a 401(k) plan with employer matching; paid time off (PTO); paid parental leave; and mentorship to help you take your career to the next level. You don't have to take our word for it that we are a great place to work we were named on the 2023 Top Workplaces list thanks to feedback from our proud employees.
Description:
Goals:
The Operations Administrator is the person who handles necessary and routine tasks in the Department to enable Projects to maneuverer smoothly knowing that communication is following proper channels, database systems are populated with latest information, activity is following the proper flow, and schedule milestones are at the fore front of thinking when decisions are being made. This is a key behind-the-scenes person making sure the gears are insync and working according to plan.
Key Accountabilities:
Budget Management:
- Track departmental spending and update actuals regularly.
- Ensure budget adherence and provide regular financial reports to management.
Data Organization and Coordination:
- Organize and manage data flow within the department.
- Coordinate the dissemination of information to relevant stakeholders.
- Maintain Centralized database of departmental information.
- Grant and remove access to users, ensure data security & integrity.
Vehicle Management
- Manage and control vehicle inventory based on project needs.
Logistics & Project Support:
- Provide logistical support for department members accessing other company facilities.
- Coordinate travel arrangements and access permissions as required.
Minimum Educational Qualifications
- Bachelor's degree in relevant field
Minimum Experience
- 5 years proven experience in budget management and data organization.
Other Job-Specific Skills
- Strong organizational skills and adaptable mindset.
- Excellent communication, both verbal and written
- Proficiency in database and information management systems
- Ability to work independently and as part of a team.
- Can quickly identify resources necessary to run an event; Anticipates action Effectiveness
- Ability to build internal network enough to know who to ask, where to get info.
- Excellent skill in Microsoft Office Suite
- Customer Service skills
- Template creation and standardization.
- Mostly working at desk.
Expected Key Performance:
- Team is prepared with sufficient lead time. Deadlines are met.
- Data is organized for immediate use.
- Budgets are tracked appropriately, template and powerpoint story is created for efficient explanation.
ALTEN Technology is an Equal Opportunity Employer. Our Policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status.
Please beware of job seeker scams and see this important notice on our careers page for more information about our recruiting process.
