Program Coordinator - Medical Communications

Position Summary

At PRECISIONscientia, the Program Coordinator (PC) plays an important role in the successful delivery of our programs. The PC works under the direction of the Program Director (PD) or Program Manager (PM) on the client team to which he or she is assigned.

Essential Functions of the job include but are not limited to:

• Program Coordination: Under the direction of the PD, PM or Senior Program Coordinator (SPC), traffic the project deliverables through the departments ensuring that due dates are relayed, and obstacles are identified and communicated to the PM or PD (or independently resolved). Prepare and disseminate the assignment report and facilitate assignment team meetings.
  
  

File all client communications and project-related documents as required by the Standard Operating Procedures.

Manage the client’s medical/legal/regulatory (MLR) process including submissions, contracting with taggers, communications with the client’s MLR and monitoring status. Coordinate communications with the client’s MLR coordinator with ETHOS MLR Supervisor, SPC and/or PM.

Once PC role is mastered, begin learning Program Management tasks in preparation of managing small, non-complex projects.

• Communication: Coordinate internal and external schedules and meetings; support the PM in providing status updates to the team via oral and/or written communication; support recruitment activities and coordinate initial and follow-up communication with program faculty and attendees; participate in internal meetings and client calls and take meeting notes.
• Finance: Assist the PM or SPC in reviewing invoicing documents and final reconciliation, prepare Sunshine Act reports and any ancillary reports as required by the client, and create draft task order. File all financial documents.
• Program Logistics: Under the direction of the PM or PD and depending on account requirements, manage logistics vendor and perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage and audio-visual equipment.
• Vendor and Agency Partner Management: Under the direction of the PM or PD, manage vendors not associated with strategy and content such as print, video and digital production and transcription services.
  
  

This position requires travel.

Qualifications

Minimum required:

• Bachelor’s Degree
  
  

Other Required

• 0-1 years’ related experience in a client service or agency setting.
  
  

Skills

• MS Office (Word, Excel, Power Point, MS Project, Outlook)
• Managing the project development process from a trafficking perspective
• Trafficking up to 20 projects simultaneously through the workflow process and confirming the team understands their assignment and deadline
• Managing many project details with strong organizational skills
• Verbal and written communications
• Interpersonal skills
• Identifying potential workflow obstacles and provide solutions
• Basic financials for a service-based business
  
  

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits.

Reasonable estimate of the current range

$41,600 - $62,400 USD

Any data provided as a part of this application will be stored in accordance with our Privacy Policy. For CA applicants, please also refer to our CA Privacy Notice.

Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. 2020 Precision Medicine Group, LLC

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at [email protected].

It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Please note that our organization will not extend a job offer without prior communication with our recruiting team, hiring managers and a formal interview process.

Position Summary

At PRECISIONscientia, the Program Coordinator (PC) plays an important role in the successful delivery of our programs. The PC works under the direction of the Program Director (PD) or Program Manager (PM) on the client team to which he or she is assigned.

Essential Functions of the job include but are not limited to:

• Program Coordination: Under the direction of the PD, PM or Senior Program Coordinator (SPC), traffic the project deliverables through the departments ensuring that due dates are relayed, and obstacles are identified and communicated to the PM or PD (or independently resolved). Prepare and disseminate the assignment report and facilitate assignment team meetings.
  
  

File all client communications and project-related documents as required by the Standard Operating Procedures.

Manage the client’s medical/legal/regulatory (MLR) process including submissions, contracting with taggers, communications with the client’s MLR and monitoring status. Coordinate communications with the client’s MLR coordinator with ETHOS MLR Supervisor, SPC and/or PM.

Once PC role is mastered, begin learning Program Management tasks in preparation of managing small, non-complex projects.

• Communication: Coordinate internal and external schedules and meetings; support the PM in providing status updates to the team via oral and/or written communication; support recruitment activities and coordinate initial and follow-up communication with program faculty and attendees; participate in internal meetings and client calls and take meeting notes.
• Finance: Assist the PM or SPC in reviewing invoicing documents and final reconciliation, prepare Sunshine Act reports and any ancillary reports as required by the client, and create draft task order. File all financial documents.
• Program Logistics: Under the direction of the PM or PD and depending on account requirements, manage logistics vendor and perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage and audio-visual equipment.
• Vendor and Agency Partner Management: Under the direction of the PM or PD, manage vendors not associated with strategy and content such as print, video and digital production and transcription services.
  
  

This position requires travel.

Qualifications

Minimum required:

• Bachelor’s Degree
  
  

Other Required

• 0-1 years’ related experience in a client service or agency setting.
  
  

Skills

• MS Office (Word, Excel, Power Point, MS Project, Outlook)
• Managing the project development process from a trafficking perspective
• Trafficking up to 20 projects simultaneously through the workflow process and confirming the team understands their assignment and deadline
• Managing many project details with strong organizational skills
• Verbal and written communications
• Interpersonal skills
• Identifying potential workflow obstacles and provide solutions
• Basic financials for a service-based business
  
  

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits.

Reasonable estimate of the current range

$41,600 - $62,400 USD

Any data provided as a part of this application will be stored in accordance with our Privacy Policy. For CA applicants, please also refer to our CA Privacy Notice.

Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. © 2020 Precision Medicine Group, LLC

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at [email protected].

It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Please note that our organization will not extend a job offer without prior communication with our recruiting team, hiring managers and a formal interview process.