Office Manager

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

• Greet and assist visitors in a professional, friendly, and positive manner, creating a welcoming environment.
• Answer and direct phone calls to appropriate personnel.
• Maintain a clean and organized reception area and overall office space.
• Coordinate office maintenance and manage relationships with vendors and service providers, acting as the main point of contact for all office-related projects.
• Manage incoming and outgoing mail, packages, and deliveries.
• Order office supplies and maintain inventory levels.
• Coordinate catering for daily lunch and team meetings/events, including setup and cleanup.
• Schedule appointments and meetings, manage conference room bookings, and ensure effective communication for scheduling needs.
• Plan and manage logistics for meetings, conferences, and team-building activities.
• Coordinate travel arrangements and accommodations for staff and handle all related logistics.
• Process travel and office expenses, maintain accurate records, and ensure timely reimbursement.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Improve office productivity by implementing and optimizing administrative procedures.
• Manage office-related projects from inception to completion, ensuring timely execution and quality results.
• Support HR with onboarding procedures for new hires, ensuring a smooth and welcoming process.
• Collaborate with other departments to maintain efficient communication and workflow.
• Demonstrate meticulous attention to detail to ensure accuracy in all tasks and responsibilities.
• Act with a strong sense of urgency and proactively stay on top of all tasks to meet deadlines and anticipate office needs.
• Bring a positive energy to the workplace, fostering a supportive and engaging environment.
• Handle sensitive information with confidentiality and discretion.